Maintenance & Facilities Coordinator

L’Arche Winnipeg, Inc.; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

L’Arche Homefires is seeking a Maintenance Coordinator to maintain residential properties, commercial building, and fleet across multiple locations. The role requires collaboration with Core Members and contractors within a disability services setting, offering a meaningful, community-based work environment.

Permanent contract, 36-40 hours/week, commensurate with experience, with extensive benefits under the National Compensation Policy.

Qualifications

• Minimum two years of general property maintenance experience.
• Experience with preventative maintenance scheduling and asset management.
• Experience coordinating maintenance requests with contractors.
• Strong time management and organizational skills.
• Knowledge of safety and regulatory requirements is an asset.
• Clear police checks, including Vulnerable Sector Screening.
• Valid CPR and Standard First Aid (2-Day) certification.
• Valid driver’s license with reliable vehicle.

Responsibilities

• Coordinate and monitor maintenance activities to support compliance with applicable legislation, codes, standards, and organizational policies.
• Oversee and coordinate the general maintenance of our fleet of vehicles, including MVI inspections, servicing, repairs, and related documentation.
• Maintain professional and respectful relationships with Core Members, community members, outside contractors, and vendors.
• Assist with asset management, including maintaining records of buildings, vehicles, equipment, appliances, warranties, service history, and replacement needs.
• Demonstrate basic budgetary knowledge and monitor maintenance related expenditures to ensure spending is appropriate and within approved budgets, working closely with the Finance Coordinator.
• Active member of the Occupational Health & Safety Committee and assist with homes, equipment, and building inspections as required.
• Develop and maintain seasonal, annual, and bi-annual preventative maintenance schedules, ensuring required maintenance and inspections are completed and properly documented.
• Be the main point of contact for maintenance requests, carrying a work cell phone and ensuring requests are documented, prioritized and followed through to completion.
• Respond to urgent and after-hours maintenance emergencies as required, carrying a work cell phone.
• Assist with snow removal and outside property upkeep as required, for all seasons.
• Monitor appliances, vehicles, equipment, and building systems, providing general repairs where appropriate and identifying when specialized service or qualified contractors are required.
• Maintain basic working knowledge of plumbing, electrical, HVAC, carpentry, vehicle maintenance, and general home and building repairs.
• Assess and prioritize maintenance requests, ensuring urgent safety concerns are addressed in a timely and responsible manner.
• Coordinate contractors and vendors for repairs, inspections, servicing, and maintenance projects, including obtaining quotes where appropriate and coordinating access to homes and the main building.
• Maintain accurate records, including maintenance logs, work orders, inspection reports, service records, warranties, contractor information, and incident reports.
• Track outstanding maintenance requests and follow up with community members to ensure work is completed within appropriate timelines.
• Track maintenance expenditures, review invoices where appropriate, provide updates to the Executive Director and Finance.
• Assist with annual budget planning related to maintenance and the vehicles.
• Assist in identifying maintenance, repair, replacement, and provide recommendations.
• Maintain accurate documentation related to inspections, permits, certifications, warranties, service agreements, and preventative maintenance.
• Work collaboratively and remain accountable to other members of the team, including OH&S, Homes Coordinator and the Community Leader.
• Participate in ongoing training as required by L’Arche, legislation, organizational policies, and the requirements of the position.
• Perform other related maintenance and coordination duties as required.

Skills

Professional communication

Time management

Organizational skills

Problem solving

Team collaboration

Tools

Microsoft 365

iPhone

Job description

L’Arche Homefires is seeking a Maintenance Coordinator to maintain residential properties, commercial building, and fleet across multiple locations. The role requires collaboration with Core Members and contractors within a disability services setting, offering a meaningful, community-based work environment.

Permanent contract, 36-40 hours/week, commensurate with experience, with extensive benefits under the National Compensation Policy.