Maintenance Department Receptionist/Clerical (2627.154)

Alabama State Department of Education; Gadsden (AL); On-site; USD 30,000 - 40,000; Full time

Job summary

Alabama State Department of Education seeks a Maintenance Receptionist/Clerical to handle front-line clerical tasks for the facilities division in Alabama.

The role requires experience in payroll, purchasing, and accounting systems; reports to the Maintenance Supervisor; terms include a 12-month cycle.

You will respond to maintenance requests, process purchases, and support various central office operations.

Qualifications

• Experience in Payroll, Purchasing and Accounting Systems.

Responsibilities

• Answer phone, emails requesting maintenance/help from all sites.
• Report the request to Maintenance Supervisor/Maintenance.
• Type maintenance purchase orders, pay maintenance invoices.
• Purchase office supplies for central office.
• Purchase janitorial supplies for annex, central office, parent center, annex and alternative.
• Maintenance Payroll.
• Auto insurance for maintenance fleet.
• Keep records of vehicle/mower purchases.
• In-house printing of items such as school handbooks, brochures, etc.
• Talk to numerous sales people about maintenance/janitorial products.
• Assist with the capital plan and facility assessment.
• Maintain files on major maintenance projects/purchases.(ex-roofing)
• Property insurance.
• Take care of deliveries to the loading dock from other departments such as Title I, technology and textbooks.
• Any other duty assigned by the Maintenance Supervisor or Superintendent

Skills

Payroll

Purchasing

Accounting Systems

Job description

JOB TITLE: Maintenance Receptionist/Clerical

QUALIFICATIONS: Experience in Payroll, Purchasing, and Accounting Systems

STATUS: Non Exempt

REPORTS TO: Maintenance Supervisor

TERMS OF EMPLOYMENT: 12 Months (240 Days)

SALARY: Current Salary Schedule

DUTIES AND RESPONSIBILITIES:

• Answer phone, emails requesting maintenance/help from all sites.
• Report the request to Maintenance Supervisor/Maintenance.
• Type maintenance purchase orders, pay maintenance invoices.
• Purchase office supplies for central office.
• Purchase janitorial supplies for annex, central office, parent center, annex and alternative.
• Maintenance Payroll.
• Auto insurance for maintenance fleet.
• Keep records of vehicle/mower purchases.
• In-house printing of items such as school handbooks, brochures, etc.
• Talk to numerous sales people about maintenance/janitorial products.
• Assist with the capital plan and facility assessment.
• Maintain files on major maintenance projects/purchases.(ex-roofing)
• Property insurance.
• Take care of deliveries to the loading dock from other departments such as Title I, technology and textbooks.
• Any other duty assigned by the Maintenance Supervisor or Superintendent

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.