Maintenance Data Coordinator

Pace Bus; Melrose Park (IL); On-site; USD 40,983 - 84,068; Full time

Job summary

Pace Bus, Melrose Park, IL, is seeking a Maintenance Data Coordinator to ensure vehicles are properly serviced, generate reports for IDOT inspections, and manage maintenance records. The role involves data entry in the EAM system and administrative duties in a busy office environment.

The position requires 1–3 years of admin experience, strong MS Office skills (Outlook, Excel, PowerPoint), and confidentiality. Oracle experience is preferred. This is an on-site role with no hybrid option.

Qualifications

• High school diploma or equivalent.
• 1–3 years progressive administrative experience with good work history.
• Intermediate proficiency with Microsoft Office applications including Outlook, Excel and PowerPoint.
• Experience with Oracle is preferred; must be organized, reliable, and able to work independently and maintain confidentiality.

Responsibilities

• Accurately filling and maintaining all maintenance records using the EAM system.
• Administering tire tracking system and monitoring all fluid consumption.
• Tracking and maintaining Maintenance employee attendance, vacation, and holiday records.
• Providing switchboard relief and backup for payroll.
• Performing administrative functions including typing correspondence, filing, scheduling, and other duties as assigned.

Skills

Administrative experience

Interpersonal skills

Typing speed/accuracy

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Oracle

Job description

Melrose Park, IL, United States (On-site)

Trending

Job Description

Job Description:

Under the direction of the Superintendent of Maintenance, the Maintenance Data Coordinator is responsible for ensuring all vehicles are properly serviced; running reports for IDOT inspections, radio and farebox repairs, interior cleaning, PM inspections, and special projects. Essential functions include:

• Accurately filling and maintaining all maintenance records utilizing the EAM system.
• Administering tire tracking system and monitoring all fluid consumption;
• Tracking and maintaining Maintenance employee attendance, vacation, and holiday records;
• Providing switchboard relief and backup for payroll.
• Performing administrative functions including typing correspondence, filing, and scheduling, and all other duties as assigned or required.

Qualifications

Education:

Must have at minimum a high school diploma or equivalency.

Experience:

Must have one (1) to three (3) years' progressive administrative experience with good work history.

Must demonstrate intermediate proficiency with Microsoft Office applications including Outlook, Excel, and PowerPoint.

Experience with Oracle is preferred. Must be organized, exhibit strong typing (both speed and accuracy) and interpersonal skills, and be able to work independently and maintain confidentiality.

Physical Requirements:

This role requires sitting for extended periods, typing on a computer, and attending meetings. Must be able to lift objects weighing up to 10lbs.

Working Conditions:

This position is based on an office setting, with standard office equipment, including a computer, phone, and desk space. Seldom will this position be exposed to loud noises, fumes and noxious odors. This position is not eligible for a hybrid work schedule or remote work.

Full Salary Range:$40,983-$84,068

Salary Midpoint:$62,526

Anticipated Starting Salary Range:$51,754-$62,526

Pace provides full pay ranges so candidates can consider their long-term growth potential.

Pace, the Suburban Bus Division of the Regional Transportation Authority (“Pace”), was established to aid and assist public transportation in the six-county northeastern Illinois area consisting of Cook, DuPage, Kane, Lake, McHenry, and Will Counties.

As an equal opportunity employer, Pace seeks to employ qualified personnel in all job classifications and to provide equal opportunities in a manner that will not discriminate against any person because of actual or perceived race, color, religion, sex, age, national origin, ancestry, pregnancy, marital or civil union status, citizenship status, disability, military or veteran status, sexual orientation, gender identity or expression, order of protection status, childbirth, medical conditions related to pregnancy or childbirth, genetic information, or any other protected characteristic defined under applicable law.

Job Info

• Job Identification 263
• Posting Date 06/08/2026, 08:10 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Locations 3500 W Lake St, Melrose Park, IL, 60160, US (On-site)