Maintenance Coordinator - Shop Admin & Inventory

CENTRAL TRANSPORT LLC; Hillside (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Central Transport LLC is seeking an Administrative Assistant to support the Shop Manager at our Hillside, IL location. The role includes handling documentation, filing, and coordinating preventative maintenance records and invoices, and reviewing repair orders for parts disposition.

The candidate will manage appointments, answer phones, and communicate with shop leads to track timelines on projects and repairs. Proficiency with Microsoft Office and strong organizational skills are essential.

Qualifications

• 1-2 years in a shop or maintenance environment preferred.
• Exceptional organizational & communication skills.
• High attention to detail.
• Able to lift up to 50 lbs. to physically move stock in the facility.
• Experience with Microsoft Office applications and the ability to type proficiently.

Responsibilities

• Administrative duties to support the location’s Shop Manager.
• Sort, review, organize and file various documentation (i.e preventative maintenance forms, invoices, printed emails, employee files).
• Utilize company software to order, review, send, receive and track parts in inventory as well as the ability to review mechanic’s repair orders for accurate part disposition daily.
• Create, keep, and remind shop management of appointments and other priorities/tasks.
• Answer phone calls to handle the issues, find the appropriate person to handle the issue or take a message and follow up.
• Communicate daily with shop leads to monitor timelines on projects/repairs.

Tools

Microsoft Office

Job description

Central Transport LLC is seeking an Administrative Assistant to support the Shop Manager at our Hillside, IL location. The role includes handling documentation, filing, and coordinating preventative maintenance records and invoices, and reviewing repair orders for parts disposition.

The candidate will manage appointments, answer phones, and communicate with shop leads to track timelines on projects and repairs. Proficiency with Microsoft Office and strong organizational skills are essential.