Maintenance Coordinator - BP (USA)

Blue Polymers; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Sweeping Corporation of America is seeking a Maintenance Support Coordinator to provide administrative and logistical support to the maintenance team in Indianapolis. The role focuses on coordinating work orders, tracking inventory, communicating with vendors, and ensuring compliance with safety and operational standards.

Responsibilities include maintaining accurate maintenance records, managing CMMS data, and supporting audit readiness for maintenance operations.

Qualifications

• Education: High school diploma or equivalent; associate degree or technical certification preferred.
• Experience: 2+ years of experience in maintenance coordination, facilities support, or related field.
• Strong organizational and communication skills.
• Proficiency in CMMS and Microsoft Office Suite.
• Ability to prioritize tasks and work in a fast-paced environment.
• Knowledge of safety regulations and maintenance procedures.

Responsibilities

• Provide administrative and logistical support to the maintenance team.
• Coordinate work orders, inventory tracking, and vendor communication.
• Maintain maintenance records and generate cost reports.
• Manage inventory systems for parts, consumables, and spares.
• Maintain data in the ERP/CMMS system and ensure accuracy of records.
• Coordinate with vendors for parts and services, track orders and contacts.
• Establish standardized processes for inventory control and maintenance documentation.
• Support OSHA, EPA, and internal compliance documentation and audits.

Skills

Strong organizational skills

Effective communication

Prioritization under pressure

Team coordination

Education

High school diploma

Associate degree or technical certification preferred

Tools

CMMS

Microsoft Office

Job description

Purpose

The Maintenance Support Coordinator is responsible for providing administrative and logistical support to the maintenance team. This role ensures timely coordination of work orders, inventory tracking, vendor communication, and compliance with safety and operational standards.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.

General Policy

Maintenance Documentation & Reporting

Maintain accurate records of maintenance activities, equipment history, and service logs, and generate reports on

maintenance costs.

Inventory & Spare Parts Management

Develop, implement, and manage inventory systems for maintenance parts, consumables, and critical spares, including

tracking levels, usage, and replenishment needs.

ERP / CMMS System Ownership

Maintain and manage all maintenance-related data within the ERP/CMMS system, ensuring accuracy of inventory, work

orders, and maintenance records.

Procurement & Vendor Coordination

Coordinate with vendors and suppliers for parts, materials, and services, including tracking orders, maintaining vendor

contacts, and supporting procurement processes.

Process Development & Continuous Improvement

Establish and maintain standardized processes for inventory control, maintenance documentation, parts ordering, and

tracking to improve efficiency and accuracy.

Compliance & Audit Support

Support maintenance compliance efforts by maintaining documentation for OSHA, EPA, and internal standards, and

ensuring audit readiness for maintenance operations.

Communication & Reporting Support

Serve as a central point of coordination for maintenance-related on inventory status, outstanding orders, and key operational metrics.

Minimum Qualifications/ Education / Experience / Certifications

Education:

High school diploma or equivalent; associate degree or technical certification preferred

Experience:

2+ years of experience in maintenance coordination, facilities support, or related field.

Strong organizational and communication skills.

Proficiency in CMMS (Computerized Maintenance Management Systems) and Microsoft Office Suite.

Ability to prioritize tasks and work in a fast-paced environment.

Knowledge of safety regulations and maintenance procedures.

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.

Must be comfortable working in a non-climate controlled environment.

Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

All injuries regardless of severity must be reported to your Supervisor/HR immediately.

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

Ability to sit, stand, and walk for extended periods.

Occasional lifting of up to 25 lbs.

May require occasional visits to production or maintenance areas.