Maintenance Coordinator

Paycom - ATS; North Weedsport (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

HRA card

Voluntary plans (accident, medical, BC

Dental/Vision plans

Life Insurance

Pet Insurance

Employee Assistance Program

Profit Sharing

401K with match

Paid Time Off

Job summary

Page Enterprise is seeking a Maintenance Coordinator to provide administrative and operational support for the National Maintenance Department. You will coordinate preventive maintenance across all properties, manage work orders and equipment records, and schedule technicians to ensure timely, documented maintenance activities.

You will maintain accurate records, support budgeting and planning, and communicate with vendors, contractors, and property contacts to uphold standardized procedures

Qualifications

• Strong organizational, administrative, and recordkeeping skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong communication, customer service, and interpersonal skills.
• Ability to manage multiple priorities, coordinate deadlines, and work independently.
• Ability to maintain accurate records and analyze maintenance-related data.
• Ability to coordinate activities across multiple locations and support a geographically dispersed maintenance team.

Responsibilities

• Administer, maintain, and optimize the department's CMMS/work order management system.
• Develop, coordinate, and maintain preventive maintenance schedules for all properties and assets.
• Receive, prioritize, document, and coordinate maintenance requests and work orders.
• Schedule and coordinate National Maintenance Technicians for preventive, corrective, and project-related work.
• Monitor work order status, preventive maintenance completion, and overdue maintenance activities.
• Maintain equipment, asset, warranty, service history, inspection, and compliance records.
• Coordinate with property contacts, maintenance personnel, vendors, contractors, and management regarding service needs.
• Coordinate procurement of maintenance materials, parts, and services; obtain quotations as required.
• Manage vendor and contractor relationships and service agreements.
• Coordinate travel arrangements and logistics for maintenance personnel across properties.
• Prepare and distribute maintenance reports, KPI metrics, and management summaries.
• Assist with maintenance budgeting, annual planning, and resource forecasting.
• Maintain organized maintenance documentation and records.
• Support leadership with departmental initiatives.
• Promote standardized maintenance procedures and documentation across properties.

Skills

Organizational skills

Administrative skills

Recordkeeping

MS Office (Excel, Word, Outlook, Teams

Education

Associates degree in Business Administration/Facilities Management/Construction Management

Tools

CMMS

Work order management software

Job description

Join our Page Trucking Team today!$20 - $25 per hour (based on experience)Shift: Monday - Friday ; 8AM - 4:30PMJob purposeThe Maintenance Coordinator provides administrative and operational support for the National Maintenance Department by coordinating preventive maintenance activities, work orders, equipment records, vendor services, and technician scheduling across all Page Enterprise properties. This role serves as the central point of communication for maintenance operations, ensuring maintenance activities are planned, documented, completed, and reported efficiently and consistently.Duties and responsibilitiesAdminister, maintain, and optimize the department's CMMS/work order management system.Develop, coordinate, and maintain preventive maintenance schedules for all company properties and assets.Receive, prioritize, document, and coordinate maintenance requests and work orders to ensure timely resolution.Schedule and coordinate National Maintenance Technicians for preventive, corrective, and project-related work.Monitor work order status, preventive maintenance completion, and overdue maintenance activities.Maintain accurate equipment, asset, warranty, service history, inspection, and compliance records.Coordinate and communicate with property contacts, maintenance personnel, vendors, contractors, and management regarding maintenance activities and service needs.Coordinate the procurement of maintenance materials, parts, supplies, and services, including obtaining quotations when required.Manage vendor and contractor relationships, including service scheduling and support of service agreements.Coordinate travel arrangements and logistics for maintenance personnel working across multiple properties.Prepare and distribute maintenance reports, KPI metrics, status updates, and management summaries.Assist with maintenance budgeting, annual maintenance planning, and resource forecasting.Maintain organized electronic and physical maintenance documentation and records.Support the Director of Maintenance and Lead Technicians with administrative and departmental initiatives.Promote standardized maintenance procedures, documentation practices, and operational consistency across all properties.Benefits:Meritain Aetna (offer two health insurance plans)Company Sponsored HRA cardColonial Supplemental Voluntary plans (accident, medical bridge, cancer & disability)DentalVision (offer two plans)Life InsuranceER Life Insurance, 1x annual salaryPet Insurance and Discount planEAP- Employee Assistance ProgramProfit Share Program401K and 401K matchPTO (Paid Time Off)QualificationsRequiredStrong organizational, administrative, and recordkeeping skills.Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.Strong communication, customer service, and interpersonal skills.Ability to manage multiple priorities, coordinate competing deadlines, and work independently.Ability to maintain accurate records and analyze maintenance-related data.Ability to coordinate activities across multiple locations and support a geographically dispersed maintenance team.PreferredAssociate degree in Business Administration, Facilities Management, Construction Management, or a related field preferred; equivalent experience may be considered.Two or more years of experience in facilities, maintenance, property management, construction, or a related field preferred.Experience using CMMS, work order management, or maintenance tracking software preferred.