Maintenance Coordinator

Avari Management; Incline Village (NV); On-site; USD 45,000 - 60,000; Full time

Job summary

Avari Management is seeking a Maintenance Coordinator to ensure the smooth operation and upkeep of facilities in Incline Village, Nevada. This role involves planning and overseeing maintenance activities, ensuring compliance with safety standards, and acting as a liaison among all parties involved. The ideal candidate will have a strong background in maintenance coordination and knowledge of regulatory requirements. A high school diploma is required, while a Bachelor's degree in a related field is preferred. Join Avari Management to help maintain high standards in vacation rental management.

Qualifications

• High school diploma or equivalent; technical certification or associate degree preferred.
• Proven experience in maintenance coordination or facilities management.
• Strong knowledge of maintenance procedures and safety standards.

Responsibilities

• Develop and manage maintenance schedules for inspections and repairs.
• Coordinate with technicians, contractors, and vendors for timely work completion.
• Analyze maintenance data to recommend efficiency improvements.

Skills

Maintenance coordination

Organizational skills

Communication skills

Problem-solving skills

Proficiency with maintenance management software

Education

High school diploma or equivalent

Bachelor’s degree in Facilities Management or Engineering

Tools

CMMS

Microsoft Office Suite

Job description

Avari was built to raise the standard of vacation rental management. In a fragmented industry, we provide homeowners with trusted local teams, proven performance, and consistent experiences that guests return to again and again.

Our Approach: Exceptional care. Proven returns. Delivered by local teams with the tools to maximize performance.

About the Role

The Maintenance Coordinator plays a critical role in ensuring the smooth operation and upkeep of facilities and equipment within an organization. This position is responsible for planning, scheduling, and overseeing maintenance activities to minimize downtime and extend the lifespan of assets. The Maintenance Coordinator acts as a liaison between maintenance teams, vendors, and management to ensure timely and cost‑effective repairs and preventive maintenance. By effectively managing resources and maintenance workflows, this role contributes to a safe and efficient working environment. Ultimately, the Maintenance Coordinator ensures that all maintenance operations align with organizational goals and compliance standards.

Minimum Qualifications

• High school diploma or equivalent; technical certification or associate degree in a related field preferred.
• Proven experience in maintenance coordination, facilities management, or a related role.
• Strong knowledge of maintenance procedures, safety standards, and regulatory requirements.
• Proficiency with maintenance management software (CMMS) and Microsoft Office Suite.
• Excellent organizational, communication, and problem‑solving skills.

Preferred Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or a related discipline.
• Experience with budgeting and cost control in maintenance operations.
• Familiarity with OSHA regulations and environmental health and safety standards.
• Project management certification or experience.
• Ability to analyze technical manuals and blueprints.

Responsibilities

• Develop and manage maintenance schedules for routine inspections, preventive maintenance, and repairs.
• Coordinate and communicate with maintenance technicians, contractors, and vendors to ensure timely completion of work orders.
• Monitor maintenance activities to ensure compliance with safety regulations and company policies.
• Maintain accurate records of maintenance work, equipment status, and inventory of spare parts.
• Analyze maintenance data to identify trends and recommend improvements to increase efficiency and reduce costs.
• Respond promptly to emergency maintenance requests and prioritize tasks based on urgency and impact.
• Collaborate with management to develop budgets and forecasts for maintenance operations.

Skills

The Maintenance Coordinator utilizes organizational skills daily to develop and manage maintenance schedules that optimize resource allocation and minimize downtime. Communication skills are essential for coordinating between maintenance teams, vendors, and management to ensure clarity and efficiency in task execution. Problem‑solving abilities are applied when addressing unexpected equipment failures or prioritizing emergency repairs to maintain operational continuity. Proficiency with maintenance management software enables the coordinator to track work orders, inventory, and maintenance history accurately, facilitating data‑driven decision‑making. Additionally, knowledge of safety standards ensures that all maintenance activities comply with regulations, promoting a safe workplace environment.