Maintenance Coordinator

SVN - Toomey Property Advisors; Mobile (AL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

A property management firm in Mobile, Alabama, is seeking a Maintenance Coordinator. This full-time role involves organizing and tracking maintenance activities, coordinating with vendors, and communicating with tenants. The ideal candidate will have at least 2 years of experience in maintenance coordination, strong organizational skills, and proficiency with property management software. Join a dynamic team dedicated to ensuring properties are in excellent condition and delivering high-quality service to tenants.

Qualifications

• 2+ years of experience in property management or maintenance coordination.
• Ability to manage a high volume of work orders and vendor communication.
• Comfort reviewing scopes of work and understanding common maintenance terminology.

Responsibilities

• Organize and track all maintenance activities across the managed portfolio.
• Coordinate third-party vendors, ensuring work meets company standards.
• Communicate with tenants about scheduling and completion timelines.
• Maintain organized records of all work orders and vendor invoices.
• Assist with periodic property inspections as directed by the Maintenance Director.

Skills

Organizational skills

Customer service

Communication skills

Time-management skills

Education

High school diploma or equivalent

Additional training in property management

Tools

Maintenance management software

Microsoft Word

Microsoft Excel

Job description

Benefits

• 401(k) matching
• Company parties
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Maintenance Coordinator – SVN | Toomey Property Advisors

Position Summary

The Maintenance Coordinator is an hourly role responsible for organizing and tracking all maintenance activities across SVN | Toomey Property Advisors’ managed portfolio, ensuring units and common areas are kept in rent‑ready and safe condition. This position reports directly to the Maintenance Director and serves as the central hub between tenants, property managers, in‑house staff, and third‑party vendors.

Reporting and Compensation

Employment type: Full‑time hourly, non‑exempt. Reports to: Maintenance Director at SVN | Toomey Property Advisors. Eligible for overtime in accordance with company policy and applicable law.

Key Responsibilities

• Receive, log, and prioritize maintenance requests and work orders from tenants, owners, and internal staff using the company’s maintenance/work order system.
• Dispatch and coordinate third‑party vendors (plumbing, HVAC, electrical, cleaning, general contractors, etc.) for approved work, ensuring scopes are clear and work meets company standards.
• Enforce vendor requirements, including insurance/COI, work authorization limits, and written approvals before work exceeding designated dollar thresholds proceeds.
• Obtain estimates, compare pricing, and assist the Maintenance Director and property managers in selecting appropriate vendors while balancing cost, quality, and timeline.
• Communicate with tenants regarding scheduling, access instructions, and expected completion timelines; provide updates and close out work orders when complete.
• Coordinate move‑in/move‑out and turn scopes of work with third‑party vendors to ensure units are delivered in move‑in ready condition on schedule.
• Maintain organized records of all work orders, vendor invoices, warranties, photos, and inspection reports in company systems.
• Support routine and preventive maintenance scheduling for building systems, common areas, and exterior items (e.g., landscaping, gutters, safety items).
• Monitor vendor performance, document issues, and provide recommendations to the Maintenance Director regarding preferred vendors and improvement opportunities.
• Assist with periodic property inspections and safety checks as directed by the Maintenance Director and property management team.

Skills and Qualifications

• High school diploma or equivalent required; additional training in property management, facilities, or maintenance coordination preferred.
• 2+ years of experience in property management, maintenance coordination, facilities, or a related administrative/vendor‑management role.
• Strong organizational and time‑management skills with the ability to manage a high volume of work orders and vendor communication.
• Excellent customer service and communication skills, including the ability to handle tenant concerns and vendor interactions professionally.
• Comfort reviewing scopes of work, basic bids/estimates, and understanding common building and maintenance terminology.
• Proficiency with maintenance or property management software, email, and spreadsheets (e.g., Word and Excel) preferred.