Maintenance Coordinator

Penske; Huntsville (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Penske in Huntsville, AL is seeking a Maintenance Coordinator to manage branch inventory and essential administrative processes to support service efficiency and profitability.

The role focuses on parts procurement, inventory accuracy, and coordinating with warranty, supplier, and service teams to ensure timely maintenance and repairs. This is a full-time, first-shift position at 25174 One Aviation Way, Huntsville.

Responsibilities

• Inventory productivity oversight at the branch(es) for timely service support and minimizing loss.
• Maintain optimal inventory levels through ordering parts and coordinating with Centralized Parts Ordering.
• Update PartsNet, perform frequent inventory cycle counts, ensure part availability.
• Manage new & used battery inventory and tire stock in right quantity and specs.
• Ensure warranty items are shipped timely and manage returns with warranty team.
• Coordinate with Customer Service Coordinator to schedule repairs as parts become available.
• Provide vendor support and ensure payments are processed correctly.

Job description

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.
This full time position will work on 1st shift, 7am-3:30pm and will be at 25174 One Aviation Way. Huntsville, AL.

Major Responsibilities:

Inventory Productivity:

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available
• Vendor support and accountability & ensuring payments are being processed correctly

Process Analytics:

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities:

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager