Maintenance Coordinator

Penske Truck Leasing; Spokane (WA); On-site; USD 44,200 - 59,800; Full time

Job summary

Penske Truck Leasing is seeking a Maintenance Coordinator to manage branch inventory and administrative processes, enhancing maintenance efficiency and profitability. You will supervise parts stock, cycle counts, and ordering with ServiceNet/AS400, while ensuring timely repairs and accurate vendor payments.

The role emphasizes collaboration with the branch finance team, warranty coordination, and adherence to scheduling and compliance requirements. Typical schedule is Monday–Friday.

Qualifications

• High school diploma or equivalent required; degree preferred.
• 2+ years in customer service and operations experience.
• 2+ years in service and parts department preferred.
• Excellent written and verbal communication; collaborative work style.
• Willingness to travel, meet schedule, and undergo background checks and drug screening.
• Proficient with MS Word, Excel, Outlook and PowerPoint.

Responsibilities

• Oversee inventory productivity at the branch(es) and minimize loss.
• Order parts following sourcing procedures and coordinate with Centralized Parts Ordering.
• Receive, store, and track parts; perform cycle counts; update PartsNet timely.
• Manage new & used battery inventory and tire stock in correct quantities.
• Support warranty items, returns, and warranty-grams with the warranty department.
• Coordinate repairs with Customer Service Coordinator as parts become available.
• Ensure vendor payments are processed accurately and timely.

Skills

Interpersonal skills

Communication

Collaboration

Analytical thinking

Attention to detail

Customer service

Agile learning

Education

High school diploma or equivalent

Tools

ServiceNet

AS400

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Position Summary

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Major Responsibilities

Inventory Productivity

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available.
• Vendor support and accountability & ensuring payments are being processed correctly.

Process Analytics

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager.

Schedule: Monday through Friday, 7:00am to 3:30 pm

Qualifications

• High school diploma or equivalent required, degree preferred.
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills.
• 2 years+ experience in customer service and operations experience required.
• 2 years working in service and parts department preferred.
• Agile and quick learner, enjoys collaborative projects and continuous education.
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required.
• Regular, predictable, full attendance is an essential function of the job.
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Salary

$25.00 per hour or $52,000 per year

Benefits

Our excellent benefits plan keeps associates and their families happy, healthy, and secure. To learn more visit https://penske.jobs/benefits/

Penske is an Equal Opportunity Employer.