Maintenance Coordinator

Express Employment Professionals - Cincinnati East; Fort Lee (NJ); On-site; USD 30,000 - 34,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking a Maintenance Coordinator to support day-to-day maintenance and operations at our property. You will coordinate resident requests, inspections, vendors, and renovations, serving as the liaison among residents, maintenance staff, vendors, and management.

This role demands strong organization, clear communication, and the ability to juggle multiple projects and deadlines while ensuring safety and compliance.

Qualifications

• Experience in property management, facilities, or maintenance coordination preferred.
• Knowledge of building maintenance and preventive maintenance practices.
• Strong organizational, communication, and follow-up abilities.
• Ability to manage multiple projects, vendors, and deadlines.
• Basic computer proficiency and familiarity with management software.

Responsibilities

• Coordinate, prioritize, and follow up on maintenance requests and work orders.
• Communicate with residents regarding scheduling, access, repairs, and follow-up.
• Coordinate preventive maintenance, routine servicing, and inspections of systems.
• Maintain records for maintenance, inspections, and repairs.
• Schedule vendors and contractors, including access and follow-up.
• Gather proposals, estimates, and service reports for projects.
• Assist with inspections and reporting of safety or operational concerns.
• Coordinate renovations and contractor activities with access and deliveries.
• Assist with compliance activities and routine maintenance testing.
• Track repairs and projects through completion and report progress.
• Coordinate notices and building projects with management and staff.

Skills

Organizational skills

Communication skills

Follow-up skills

Multitasking

Vendor coordination

Tools

Property management software

Office software

Job description

We are hiring a MAINTENANCE COORDINATOR.

Job description

The Maintenance Coordinator supports the day-to-day maintenance and operational needs of the property. This position coordinates maintenance requests, preventive maintenance, vendors and contractors, building inspections, and renovation projects while serving as a liaison between residents, maintenance staff, vendors, and management.

Essential Duties & Responsibilities

• Coordinate, prioritize, and follow up on resident maintenance requests and work orders.
• Communicate with residents regarding maintenance scheduling, access, repairs, and follow-up.
• Coordinate preventive maintenance, routine servicing, and inspections of building systems and equipment.
• Maintain schedules and records for preventive maintenance, inspections, repairs, and service work.
• Schedule and coordinate vendors, contractors, and service providers, including building access and follow-up on outstanding work.
• Obtain and organize proposals, estimates, service reports, and other maintenance-related documentation.
• Conduct and/or coordinate routine property inspections and report maintenance, safety, or operational concerns to management.
• Coordinate apartment renovations and contractor activities, including access, deliveries, inspections, and building requirements.
• Assist with required building inspections, testing, and maintenance-related compliance activities.
• Track ongoing repairs, projects, and outstanding maintenance issues through completion.
• Coordinate with management and office staff regarding resident notices, building projects, shutdowns, access, and other maintenance-related matters.
• Assist with urgent or emergency maintenance situations as needed.
• Maintain organized maintenance, vendor, inspection, and renovation records.
• Perform other related duties as assigned.

Qualifications

• Previous experience in property management, facilities, building maintenance coordination, or a related field preferred.
• General knowledge of building maintenance and preventive maintenance practices.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple projects, vendors, work orders, and deadlines simultaneously.
• Basic computer proficiency and ability to use property management and office software.
• Ability to communicate professionally with residents, employees, contractors, vendors, and management.

Schedule:

8:30AM - 5:00PM

Pay:

$22-$25/hr.