MAINTENANCE CLERK

Pilgrim; Tolleson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Pilgrim in Tolleson, AZ is seeking a maintenance documents coordinator to collect and file PPE checks and daily inspection paperwork from all maintenance supervisors. The role involves recording downtime and supporting SAP purchase requisitions under the Project Manager, plus preparing USDA and safety audit documents.

Responsibilities include updating RCA records in SharePoint, creating KPI notes and cost reports, and tracking requisitions over $1000.

Qualifications

• Experience with maintaining and organizing documentation in enterprise systems.
• Proficiency in creating and updating reports and charts.
• Familiarity with SAP purchase requisitions and planning processes.

Responsibilities

• Collect and file PPE checks from all maintenance supervisors.
• Collect and file daily inspection paperwork from maintenance supervisors.
• Record downtime data in SharePoint and email to the appropriate personnel.
• Enter purchase requisitions into SAP under Project Manager direction.
• Upload documents for USDA and Safety Audits.
• Record RCA documents in SharePoint and follow up on investigations.
• Attend daily maintenance team meeting and take notes on critical items.
• Create and track R&M cost detail reports from SAP data.
• Create and track requisitions over $1000 and utility usage spreadsheets.
• Assist in planning duties and SAP data entry when planner is unavailable.
• Generate downtime and planning accuracy charts from area planners.Update SharePoint weekend lists and email reports.

Skills

Excel

Word

PowerPoint

Gantt Charts

SharePoint

QlickView

SAP

Tools

SAP

Job description

REPORTS TO : FACILITY MAINTENANCE ENGINEER

• Collect and file all PPE checks from all supervisors in the maintenance department

Collect and file daily inspection paperwork from all supervisors in the maintenance department

Gather daily downtime information from all departments, record downtime in appropriate SharePoint document and email information to the appropriate personal.

Work with Project Manager and plant engineer entering any purchase requisitions into SAP for the AFETS and tracking under the direction of the Project Manager

Upload Documents for USDA and Safety Audits

Record all RCA documents in SharePoint once received from the maintenance superintendents. Follow up on all outstanding RCA investigations with the superintendent.

• Attend morning meeting with maintenance team while taking notes on critical items
• Create/track a spreadsheet to contain R&M cost detail report gathering information from KSB-1 in SAP
• Create/track a spreadsheet for all requisitions over $1000
• Create/track a spreadsheet water and electric usage from data of person responsible
• Create/track a spreadsheet of chemical usage from data of person responsible
• Assist in entering Requisitions into SAP & assist in Planner duties in the absence of the planner.
• Gather downtime data from area planners to create charts and graphs for in house use as specified by the Engineer
• Gather information from area planners provided to record information on Planning accuracy, completion rate, and unplanned work flow. Create/track data in spreadsheet and email this information to the appropriate personal weekly.
• Create/track KPI information in QlickView and email report to appropriate personal
• Gather information from area planners to update SharePoint weekend list and email to appropriate personal.

Personal tracking and documentation of such things as locker assignments, uniform assignments, tracking attendance and vacation uses, etc…

Other duties as assigned by the Engineer.

Qualified Recommendations: Excel, Word, PowerPoint presentation, Gant Charts SAP

Gather daily downtime information from all departments, record downtime in appropriate SharePoint document and email information to the appropriate personal. Work with Project Manager and plant engineer entering any purchase requisitions into SAP for the AFETS and tracking under the direction of the Project Manager Upload Documents for USDA and Safety Audits Record all RCA documents in SharePoint once received from the maintenance superintendents. Follow up on all outstanding RCA investigations with the superintendent.

• Attend morning meeting with maintenance team while taking notes on critical items
• Create/track a spreadsheet to contain R&M cost detail report gathering information from KSB-1 in SAP
• Create/track a spreadsheet for all requisitions over $1000
• Create/track a spreadsheet water and electric usage from data of person responsible
• Create/track a spreadsheet of chemical usage from data of person responsible
• Assist in entering Requisitions into SAP & assist in Planner duties in the absence of the planner.
• Gather downtime data from area planners to create charts and graphs for in house use as specified by the Engineer
• Gather information from area planners provided to record information on Planning accuracy, completion rate, and unplanned work flow. Create/track data in spreadsheet and email this information to the appropriate personal weekly.
• Create/track KPI information in QlickView and email report to appropriate personal
• Gather information from area planners to update SharePoint weekend list and email to appropriate personal.