Maintenance Clerk

Delco Pa; Media (Delaware County); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Delco Pa is seeking a Maintenance Clerk to support the Maintenance Department by processing work order requests, invoicing paperwork, and maintaining accurate records.

You will receive goods and materials, assist in obtaining quotes and contracts for supplies, and help organize ordering, receiving, storage, and filing in a jail facility environment.

The role requires a high school diploma or GED, basic computer skills, and professional communication in a team setting.

Qualifications

• High school diploma or GED required.
• Experience with standard office procedures and recordkeeping.
• Ability to communicate professionally in individual and group settings.
• Ability to work with a team of incarcerated persons and implement team-based approaches to tasks.
• Good oral and written communication skills.
• Ability to follow moderately complex instructions and maintain records.
• Familiarity with computers and common department software.

Responsibilities

• Process work order requests and related paperwork for invoicing and recordkeeping.
• Oversee receipt of goods and materials for the department.
• Assist in obtaining quotes and contracts for materials, supplies, and tools.
• Order, receive, store, file, and maintain department records and inventories.
• Perform general clerical duties and assist other departments as needed.

Skills

Office procedures

Communication skills

Teamwork with incarcerated persons

Computer skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Under direct supervision of the Maintenance Supervisor, the Maintenance Clerk is responsible for assisting the Maintenance Department by processing all work order requests and associated paperwork for invoicing and recordkeeping. The Maintenance Clerk oversees the receipt of goods and materials for the department. Assists in the management of obtaining quotes and achieving contracts for materials/supplies/tools, ordering, receiving, storing, filing, maintaining records, copying, posting, and other similar duties. Clerks may be used in various departments and perform similar duties related to the specific function being supported.

Examples Of Duties (Illustrative Only)

• Answers phones, directs calls, and takes messages.
• Interacts with supply companies and vendors to obtain quotes and obtain necessary materials while maintaining fiduciary responsibilities.
• Upon request, located vendors for services and secure facility service contracts.
• Maintains inventories of perpetual items within the Maintenance Department (i.e., tools, hardware)
• Maintains moderately complex indexes and files
• Types correspondence, reports and other materials as required.
• May operate an adding machine, calculator, telex terminal, copy machine, or any other office machine requiring no previous training.
• In performance of other duties, communicates with a computer through a terminal for information retrieval and data entry.
• Performs other duties as assigned.

Required Knowledge, Skills, And Competencies

• High school diploma or GED certificate.
• Demonstrated experience in office procedures and related clerical duties.
• Ability to interact in a professional manner in both individual and group settings.
• Ability to work with a team of incarcerated persons and have the ability to implement team strategy approaches work assignments.
• Good oral and written communication skills.
• Ability to understand and carry out moderately complex oral and written instructions;
• to make minor decisions in accordance with rules and regulations as they apply to work problems; to maintain company records; and to meet and deal effectively with the public and incarcerated persons.
• Ability to work with computers and the necessary software typically used by the department.

Licenses, Registrations, Certifications, or Special Requirements: N/A

Standard jail facility and office environment. Incumbent performs duties in a jail facility and incarcerated persons involves sitting and walking at will, walking/standing and/or sitting for long periods, lifting/ carrying heavy objects, crouching/kneeling, bending at the waist, close and far vision, reaching, handling/grasping/fingering objects, hearing sounds/communication. Incumbent is frequently exposed to the hazards associated with jail operations, such as potentially violent individuals and communicable disease. No prolonged extreme physical demands are associated with normal duties or assignments, but incumbent may exert strenuous physical effort during emergency situations, such as running distances under one mile and/or physically restraining incarcerated persons. Incumbent must perform duties despite the stress of potential injury and/or loss of life to self-and/or others.

NEVER

OCCASIONALLY (0 - 30%)

FREQUENTLY (31 - 60%)

CONTINUOUSLY (61 - 100%)

LIFTING OR CARRYING

1 - 10 LBS X

11 - 20 LBS X

21 - 40 LBS X

41 - 60 LBS X

61 - OR MORE LBS X

PUSHING OR PULLING

1 - 40 LBS X

41 - 60 LBS X

61 - OR MORE LBS X

BENDING OR STOOPING X

REACHING ABOVE SHOULDER LEVEL X

DRIVING AUTOMATIC EQUIP. VEHICLES X

WORKING WITH MACHINERY X

CLIMBING X

WALKING X

STANDING X

SITTING X

WORKING IN EXTREME TEMPERATURES X

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA