Maintenance Clerk

Bienvivir All Inclusive Health; El Paso (TX); Presencial; USD 21.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical premiums paid for EmployeeOnly

Dental premiums paid for EmployeeOnly

Vision coverage

Basic life insurance

Retirement plan

Paid time off

Paid holidays

Tuition reimbursement

Mileage reimbursement

Descripción de la vacante

Bienvivir All-Inclusive Senior Health in El Paso is seeking a Maintenance Clerk to provide a range of administrative support for the maintenance department. You will maintain records, answer calls, type correspondence, and help manage work orders and purchasing requests.

Responsibilities include minutes for meetings, policy revisions, and coordinating with vendors. A high school diploma and a valid Texas driver’s license are required; 1–2 years of related clerical experience is preferred.

Formación

• Must have a High School Diploma or equivalent.
• Desirable clerical/secretarial or business coursework.
• One to two years of facility/maintenance clerical experience.
• Valid Texas driver’s license.

Responsabilidades

• Prepare and maintain reports and documents for the Department.
• Answer the telephone and respond to general questions. Direct calls accordingly to the Facilities and Safety Manager or the Maintenance Supervisor by taking messages and/or initiating appropriate paperwork as necessary.
• Type correspondence: reports, forms, schedules, and various other materials as per instructions.
• Assist in generating and tracking work orders and purchase orders. Submit purchase requests to accounting/purchasing through e-requestor.
• Assist the department Manager and Supervisor in tracking all facility needs to ensure that projects are identified in the yearly budget by utilizing the organization’s Portal.
• Complete minutes for Maintenance Department i.e., Monthly Supervisor meetings, maintenance staff meetings, vendor project meetings, and PCD quarterly meetings.
• Makes indicated revisions to policies, Standard Operating Procedures, and reports correspondence developed by the Maintenance Supervisor or the Facility and Safety manager as part of the document draft and finalizes the process.

Conocimientos

Administrative support

Office administration

Communication

Educación

High School Diploma or equivalent

Descripción del empleo

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”).

PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

BENEFITS for Full and Part-time employees who work 30 or more hours per week:

• We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.
• We pay 100% of the DENTAL monthly premiums for Employee Only coverage.
• We provide an affordable VISION monthly premium for Employee + Family coverage.
• We pay 100% of BASIC LIFE for a benefit amount of $10,000.
• We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.
• We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.
• We offer eleven (11) company-observed PAID HOLIDAYS.
• We offer education and TUITION REIMBURSEMENT.
• We offer MILEAGE REIMBURSEMENT.

Bienvivir is currently accepting applications for the following position:

MAINTENANCE CLERK

Under the supervision of the Building Maintenance Supervisor, the Maintenance Clerk will be responsible for providing a variety of administrative functions and support for the maintenance department. Maintains departmental records, logs, and files; answers and directs calls and questions; and prepares reports and correspondence. Maintains facility/furniture keys and all supplies within the maintenance department to ensure that the inventory is stocked and there is sufficient material to fill work order requests, submit purchasing requests, and complete miscellaneous projects as assigned. Maintains professional relations with vendors, suppliers, and outside contractors.

RESPONSIBILITIES

Administrative Clerical

• 1. Prepares and maintains reports and documents for the Department. Maintains contracts, payments, and receipts in centralized shared folders on the F drive.
• 2. Answer the telephone and respond to general questions. Direct calls accordingly to the Facilities and Safety Manager or the Maintenance Supervisor by taking messages and/or initiating appropriate paperwork as necessary.
• 3. Type correspondence: reports, forms, schedules, and various other materials as per instructions.
• 4. As requested by the department, the maintenance clerk will assist in generating and tracking work orders and purchase orders. Submit purchase requests to accounting/purchasing through e-requestor.
• 5. Assist the department Manager and Supervisor in tracking all facility needs to ensure that projects are identified in the yearly budget by utilizing the organization’s Portal.
• 6. Complete minutes for Maintenance Department i.e., Monthly Supervisor meetings, maintenance staff meetings, vendor project meetings, and PCD quarterly meetings.
• 7. Makes indicated revisions to policies, Standard Operating Procedures, and reports correspondence developed by the Maintenance Supervisor or the Facility and Safety manager as part of the document draft and finalizes the process. Review proofs and recommendation edits to documents for approval and signature by the Maintenance Supervisor or the Facility and Safety Manager.

Facility/Maintenance

• 1. Performs filing and related recordkeeping duties, e.g., PM schedules, monthly facility walkthroughs, generator testing, monthly fire extinguisher review, and inspection of mechanical equipment.
• 2. Prepares monthly after-hours on-call Maintenance schedule.
• 3. Administrate the tracking of company building and furniture keys. Ensure that keys are retrieved in a timely manner upon staff/vendor separation from the organization. Order and pick up keys from identified vendors for building doors and filing cabinets.
• 4. Support and assist the Emergency Coordinator in inventorying and issuing communicating two-way radios for the organization.
• 5. Administrate the monthly inventory of Janitorial paper supplies. Reorder supplies as needed.
• 6. Assist with obtaining bids from various vendors by the work order directions and established procurement protocols.
• 7. Assist with the updating and maintaining of all SDS sheets at all centers.
• 8. Maintain facility project folders i.e. Bienvivir El Paso and San Antonio, on the portal foridentified budgeted project items.
• 9. Maintain and ensure updated building inspections are on the Company Portal
• 10. Performs other duties as assigned, logically related to the responsibility level of the current job description.

QUALIFICATIONS / REQUIREMENTS

• 1. Must have a High School Diploma or equivalent.
• 2. Previous clerical/secretarial or business coursework is highly desirable.
• 3. One (1) to two (2) years of experience working in a facility/maintenance setting or equivalent experience preferred.
• 4. Must have a VALID Texas driver’s license.