Maintenance Clerk

Bienvivir All Inclusive Health; El Paso (TX); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical premiums paid

Dental premiums paid

Vision coverage

Basic life insurance

403(b) retirement savings

Paid time off

Paid holidays

Tuition reimbursement

Mileage reimbursement

Job summary

Bienvivir All-Inclusive Senior Health is seeking a Maintenance Clerk to provide administrative support for the maintenance department. Responsibilities include handling reports, correspondence, and records; managing work orders, purchase requests, and budget tracking; and maintaining keys, supplies, and vendor relations.

The role requires a High School Diploma or equivalent, clerical experience, and a valid Texas driver’s license. This position offers comprehensive benefits and on-site work.

Qualifications

• High School Diploma or equivalent.
• Previous clerical/secretarial or business coursework is highly desirable.
• 1–2 years of experience in a facility/maintenance setting or equivalent.
• Valid Texas driver’s license.

Responsibilities

• Prepare and maintain reports and documents for the Department; manage contracts, payments, and receipts.
• Answer the telephone and direct calls to appropriate personnel.
• Type correspondence: reports, forms, schedules, etc.
• Assist in generating/tracking work orders and purchase orders; submit purchase requests.
• Track facility needs and budget items using the organization’s Portal.
• Complete minutes for department meetings and vendor projects.
• Revise policies and SOPs, finalize documents for approval.

Education

High School Diploma or equivalent

Tools

e-requestor system

Company Portal

Job description

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”).

PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

BENEFITS for Full and Part-time employees who work 30 or more hours per week:

• We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.
• We pay 100% of the DENTAL monthly premiums for Employee Only coverage.
• We provide an affordable VISION monthly premium for Employee + Family coverage.
• We pay 100% of BASIC LIFE for a benefit amount of $10,000.
• We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.
• We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.
• We offer eleven (11) company-observed PAID HOLIDAYS.
• We offer education and TUITION REIMBURSEMENT.
• We offer MILEAGE REIMBURSEMENT.

Bienvivir is currently accepting applications for the following position:

MAINTENANCE CLERK

Under the supervision of the Building Maintenance Supervisor, the Maintenance Clerk will be responsible for providing a variety of administrative functions and support for the maintenance department. Maintains departmental records, logs, and files; answers and directs calls and questions; and prepares reports and correspondence. Maintains facility/furniture keys and all supplies within the maintenance department to ensure that the inventory is stocked and there is sufficient material to fill work order requests, submit purchasing requests, and complete miscellaneous projects as assigned. Maintains professional relations with vendors, suppliers, and outside contractors.

RESPONSIBILITIES:

Administrative Clerical

• 1. Prepares and maintains reports and documents for the Department. Maintains contracts, payments, and receipts in centralized shared folders on the F drive.
• 2. Answer the telephone and respond to general questions. Direct calls accordingly to the Facilities and Safety Manager or the Maintenance Supervisor by taking messages and/or initiating appropriate paperwork as necessary.
• 3. Type correspondence: reports, forms, schedules, and various other materials as per instructions.
• 4. As requested by the department, the maintenance clerk will assist in generating and tracking work orders and purchase orders. Submit purchase requests to accounting/purchasing through e-requestor.
• 5. Assist the department Manager and Supervisor in tracking all facility needs to ensure that projects are identified in the yearly budget by utilizing the organization’s Portal.
• 6. Complete minutes for Maintenance Department i.e., Monthly Supervisor meetings, maintenance staff meetings, vendor project meetings, and PCD quarterly meetings.
• 7. Makes indicated revisions to policies, Standard Operating Procedures, and reports correspondence developed by the Maintenance Supervisor or the Facility and Safety manager as part of the document draft and finalizes the process. Review proofs and recommendation edits to documents for approval and signature by the Maintenance Supervisor or the Facility and Safety Manager.

Facility/Maintenance

• 1. Performs filing and related recordkeeping duties, e.g., PM schedules, monthly facility walkthroughs, generator testing, monthly fire extinguisher review, and inspection of mechanical equipment.
• 2. Prepares monthly after-hours on-call Maintenance schedule.
• 3. Administrate the tracking of company building and furniture keys. Ensure that keys are retrieved in a timely manner upon staff/vendor separation from the organization. Order and pick up keys from identified vendors for building doors and filing cabinets.
• 4. Support and assist the Emergency Coordinator in inventorying and issuing communicating two-way radios for the organization.
• 5. Administrate the monthly inventory of Janitorial paper supplies. Reorder supplies as needed.
• 6. Assist with obtaining bids from various vendors by the work order directions and established procurement protocols.
• 7. Assist with the updating and maintaining of all SDS sheets at all centers.
• 8. Maintain facility project folders i.e. Bienvivir El Paso and San Antonio, on the portal for identified budgeted project items.
• 9. Maintain and ensure updated building inspections are on the Company Portal
• 10. Performs other duties as assigned, logically related to the responsibility level of the current job description.

QUALIFICATIONS / REQUIREMENTS:

• 1. Must have a High School Diploma or equivalent.
• 2. Previous clerical/secretarial or business coursework is highly desirable.
• 3. One (1) to two (2) years of experience working in a facility/maintenance setting or equivalent experience preferred.
• 4. Must have a VALID Texas driver’s license.