Maintenance Administrative Assistant — Growth & Benefits

Westminster Brand 051816; Winter Park (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Wages

Health Insurance

Vision & Dental Insurance

Fitness Facility Onsite

Employee Discounts & Employee Café

PTO

Parking

Career Advancement

Job summary

Westminster Winter Park, located in Winter Park, FL, is seeking a Maintenance Administrative Assistant to support the Health Center. You will schedule appointments, field calls, take dictation, and assist the Director with clerical tasks, including entering work orders into the maintenance tracking software.

The role reports to the Director of Maintenance and requires a high school diploma or GED, 1–3 years related experience, strong MS-Office skills, and the ability to learn MS2000 maintenance

Qualifications

• High school diploma or GED is required.
• 1–3 years of related experience and/or training, or equivalent.
• Ability to learn the maintenance software, print reports and confirm order status.
• Ability to read, write and speak English and follow directions.
• Ability to prioritize tasks and manage time in a fast-paced environment.

Responsibilities

• Performs office and administration duties for the department, including entering work orders into the maintenance tracking software.
• Receives maintenance requests via phone and enters them into the tracking software.
• Produces daily, weekly and monthly maintenance reports for review, including spend-down reports.
• Processes invoices/receipts with accounting, and interfaces with the accounting representative for monthly matching.
• Keeps contractor insurance information and W9s, maintains MSDS book.

Skills

MS-Office Suite

English proficiency

Time management

Education

High school diploma or GED

Tools

MS2000 maintenance software

Job description

Westminster Winter Park, located in Winter Park, FL, is seeking a Maintenance Administrative Assistant to support the Health Center. You will schedule appointments, field calls, take dictation, and assist the Director with clerical tasks, including entering work orders into the maintenance tracking software.

The role reports to the Director of Maintenance and requires a high school diploma or GED, 1–3 years related experience, strong MS-Office skills, and the ability to learn MS2000 maintenance