Maintenance Admin Specialist: Scheduling, Reports & Invoices

Westminster Communities of Florida; Winter Park (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive wages

Health Insurance

PTO

Parking

Career Advancement

Job summary

Westminster Communities of Florida is seeking a Maintenance Administrative Assistant in Winter Park, FL, to support the Health Center and Director of Maintenance. The role involves scheduling, information gathering, dictation/transcription, and clerical tasks to keep operations running smoothly.

The position requires a high school diploma or GED, 1–3 years related experience, and proficiency in MS-Office. Candidates should be able to learn the maintenance software and handle reports and invoices

Qualifications

• Proficiency with MS-Office Suite (word processing, spreadsheets).
• Ability to read, write, and speak English and follow directions.
• Ability to prioritize tasks and manage time in a fast-paced environment.

Responsibilities

• Enter and track maintenance work orders in the software system.
• Receive maintenance requests by phone and input them for scheduling.
• Produce daily, weekly, and monthly maintenance reports for review.

Skills

MS-Office Suite

English language

Task prioritization

Education

High school diploma or GED

Job description

Westminster Communities of Florida is seeking a Maintenance Administrative Assistant in Winter Park, FL, to support the Health Center and Director of Maintenance. The role involves scheduling, information gathering, dictation/transcription, and clerical tasks to keep operations running smoothly.

The position requires a high school diploma or GED, 1–3 years related experience, and proficiency in MS-Office. Candidates should be able to learn the maintenance software and handle reports and invoices