Maintenance Administrative Assistant-Contractor

Ineos Pigments USA; Ashtabula (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Comprehensive benefits package

Job summary

Ineos Pigments USA in Ashtabula, Ohio is seeking a Maintenance Administrative Assistant to provide clerical and coordination support within the Maintenance Department. The role involves SAP transaction processing, document management, and ensuring smooth operational workflows.

Ideal candidates should have strong data entry skills, experience in administrative roles within maintenance or engineering, and a solid understanding of maintenance documentation. The position offers competitive compensation, including an annual bonus and robust benefits.

Qualifications

• Minimum of three years’ administrative experience in maintenance, engineering, or operations.
• Experience with data validation and management.
• Administrative office certification is a plus.

Responsibilities

• Provide administrative support for Maintenance Department operations.
• Enter and validate maintenance-related data in the SAP system.
• Manage vendor documentation and support audits.

Skills

Strong data entry and data validation skills

Excellent communication and customer service capability

Strong organizational, planning, and prioritization skills

Basic understanding of maintenance terminology, equipment types, and work order flows

Ability to manage technical documentation

Education

High School Diploma or equivalent

Tools

SAP

Microsoft Office

Job description

Overview

At INEOS Pigments, we value the contribution of our people in making us one of the largest producers of titanium dioxide in North America. Providing numerous products and services to industries around the globe, from coatings to plastics to paper and other end-uses, we invest in employee development and offer a wide range of career opportunities, offering everyone the chance to broaden their experience and build a professionally rewarding career.

The Maintenance Administrative Assistant provides essential clerical, data, and coordination support to the Maintenance Department, including SAP transaction processing, document management, purchasing assistance, payroll backup support, and monthly scorecard reporting. Through accurate data handling and efficient administrative processes, the role helps maintain workflow continuity and supports safe, timely, and well-organized maintenance operations. This is a salary non-exempt day shift position.

Responsibilities

• Administrative tasks to support the smooth and efficient operations of the Maintenance Department
• Enter, update, and validate maintenance-related data in the CMMS (SAP) system, ensuring accuracy for equipment history, preventive maintenance activities, and part usage
• Manage and archive vendor documentation such as equipment manuals, technical schematics, tooling specifications, and equipment certifications to support audits and maintenance readiness
• Preventative Maintenance work orders
• Support monitoring of work order backlogs by identifying missing data, incomplete documentation
• Ensure documentation meets internal quality standards and external regulatory requirements
• Issue purchase requisitions and goods receipts as needed
• Serve as backup to the Maintenance Clerk completing payroll and overtime callouts for Maintenance and Operations bargaining unit workforce
• Compile data for monthly Maintenance & Reliability scorecard
• Create purchase requisitions, receipt goods and track monthly accruals
• All other duties as assigned

Qualifications

• High School Diploma or equivalent required
• Minimum of three years’ administrative experience, preferably supporting maintenance, engineering or operational departments
• Strong working knowledge of systems (SAP preferred), with proven experience entering, validating, and managing maintenance-related data
• Proficient with Microsoft Office and comfortable learning new software systems
• Administrative office certification a plus
• Strong data entry and data validation skills
• Ability to manage technical documentation (manuals, schematics, certifications)
• Basic understanding of maintenance terminology, equipment types, and work order flows
• Strong reporting skills, including compiling maintenance KPIs
• Ability to use office productivity tools and learn new software quickly
• Excellent communication and customer service capability
• Strong organizational, planning, and prioritization skills
• Effective problem-solving and analytical ability
• Ability to work collaboratively with maintenance, operations, and other departments, as well as external vendors

Location and About the Site

Our Ashtabula, Ohio Complex, consisting of two plants just south of Lake Erie, is a state of the art manufacturing complex with leading technology and more than 45 years of manufacturing excellence.

Compensation and Benefits

INEOS Pigments offers a competitive salary with an annual bonus and a comprehensive benefits package, including paid time off, medical, dental, vision, short-term disability, long-term disability with the buy-up option, basic life & AD&D insurance with a buy-up option for self and dependents, 401(k) with company match.

Equal Employment Opportunity

EOE M/F/Vet/Disabled