Operations Administrative-Contractor

Ineos Pigments USA; Ashtabula (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

INEOS Pigments USA, Inc. - Ashtabula Complex in Ashtabula, OH, seeks an Operations Administrator to manage the hourly workforce schedule under the CBA, handle daily callouts, prescheduled overtime, on-call rotations, and employee training coordination.

The role requires thorough documentation control, SAP-based purchasing and goods receipts, and collaboration with HR and Training departments. The position is on-site, with budget and event coordination responsibilities as part of daily operations.

Qualifications

• Minimum 5 years of experience in a professional working environment.
• Onsite work requirement (100% onsite).
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Basic understanding of Microsoft Access and SharePoint.

Responsibilities

• Plan and manage scheduling for hourly Operations workforce per CBA requirements.
• Maintain daily callout system and prescheduled overtime.
• Coordinate on-call schedules and training with respective departments.
• Track attendance and enforce Absence Control Policy.
• Maintain controlled documents per ISO 9001/14001 and OSHA PSM.
• Create requisitions, manage invoices, and process goods receipts in SAP for indirect materials/services.
• Support Operations Manager and Supervisors with budget management.
• Coordinate plant events and personnel movements within the hourly workforce.

Skills

Microsoft Office Suite

Verbal and written communication

Tools

Microsoft Access

SharePoint

Job description

At INEOS Pigments, we value the contribution of our people in making us one of the largest producers of titanium dioxide in North America. Providing numerous products and services to industries around the globe, from coatings to plastics to paper and other end-uses, we invest in employee development and offer a wide range of career opportunities, offering everyone the chance to broaden their experience and build a professionally rewarding career.

INEOS Pigments USA, Inc. - Ashtabula Complex located in Ashtabula, OH consists of two facilities - Plant 1 and Plant 2 - that safely and efficiently produces titanium dioxide pigment (TiO₂) and titanium chemicals products. The company is one of the largest producers of TiO₂, a bright white powder made from titanium ore. Titanium dioxide is a unique material delivering an unparalleled refractive index value, making it ideal for applications where opacity is required. TiO₂ makes possible opacity, brightness and durability in a variety of end uses like coatings, plastics and paper.

Operations Administrator Position

• Thorough understanding of CBA (Collective Bargaining Agreement).
• Responsible for all aspects of scheduling the hourly Operations workforce per Company needs, in compliance with the CBA.
• Daily callout system.
• Prescheduled overtime.
• On-call schedule.
• Employee physicals with Medical Department.
• Employee training with the Training Department.
• Track attendance and support Supervisors and their employees in adhering to the Absence Control Policy.
• Maintain all controlled documents in compliance with ISO 9001, ISO 14001, and OSHA PSM requirements.
• Create requisitions, manage invoices, and perform goods receipts in SAP for all indirect materials and services for the Operations Department.
• Support Operations Manager and Superintendents in managing budgets.
• Coordinate with Training & HR Departments with the qualification of employees during the bidding process to facilitate personnel movements within the hourly workforce.
• Plan and coordinate Plant 1 special events as needed (holiday dinners, retirement and other celebrations, etc.).
• Serve as the primary Rally Point Marshall for the 1130 Bldg during business hours.
• Support Operations Manager, Superintendents, and Supervisors as needed.
• Other duties, as assigned.

Requirements

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Basic understanding of Microsoft Access and SharePoint.
• Great verbal and written communications skills.
• Ability to keep a large amount of information organized.
• Minimum 5 years of experience in a professional working environment.
• Work 100% onsite.

Our Ashtabula, Ohio Complex, consisting of two plants just south of Lake Erie, is a state of the art manufacturing complex with leading technology and more than 45 years of manufacturing excellence.

EOE M/F/Vet/Disabled

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