Maintenance Administrative Assistant

Transdev; Phoenix (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Vacation 2 weeks

Sick days 5

Holidays 12 days

401(k) retirement plan

Medical, dental and vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Job summary

Transdev in Phoenix, AZ is seeking a Maintenance Administrative Assistant to provide essential support to the Maintenance Shop, including work orders, recordkeeping, reporting, timekeeping, attendance, and general office duties. This role emphasizes safety and customer service within a transit operations environment.

The successful candidate will manage data entry in MOBI timekeeping and shop maintenance software, maintain files, prepare daily and monthly reports, and assist with administrative

Qualifications

• High school diploma or GED required.
• 2+ years administrative experience in automotive/maintenance environment preferred.
• Experience with RTA or MOBI shop maintenance software preferred.
• Experience with MOBI payroll system preferred.
• Proficient in Microsoft Office; excellent written and verbal communication.

Responsibilities

• General office duties: typing, copying, filing, and ordering supplies.
• Maintain transit vehicle maintenance, warranty and mileage files.
• Process and repair daily/monthly reports for fuel usage, mileage and maintenance records.
• Audit time worked for maintenance employees in MOBI timekeeping and maintain attendance records.

Skills

Communication skills

Team player

Customer service

Education

High school diploma or GED

Tools

RTA shop maintenance software

MOBI payroll system

Microsoft Office

Job description

Transdev in Phoenix, AZ is hiring a Maintenance Administrative Assistant. The Maintenance Administrative Assistant provides administrative support to the Maintenance Shop, including work orders, recordkeeping, reporting, timekeeping, attendance, and general office duties. We are seeking customer service-oriented professionals who are dedicated to safety.

Transdev is proud to offer:

• Competitive compensation package of minimum $20.25 – Maximum $25.25 / hr

Benefits:

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Key Responsibilities:

• General office duties such as typing, copying, faxing, filing, ordering supplies, processing work orders, maintaining work orders in a database, evaluating work productivity and flow.
• Maintaining transit vehicle maintenance, warranty and mileage files.
• Processes and repairs daily and monthly reports relating to fuel usage, mileage and other maintenance records.
• Responsible for auditing time worked for maintenance employees in MOBI timekeeping system and maintaining attendance records.

Qualifications:

• High school diploma or equivalent (GED)
• Two (2) + years administrative experience in an automotive or maintenance work environment, in particular paperless shop
• Experience with RTA or equivalent shop maintenance software package preferred
• Experience with MOBI payroll system preferred
• Proficient in Microsoft Office
• Excellent communication skills, able to communicate effectively both verbally and in writing.
• Service order writing experience preferred; some knowledge of parts and tools needed to repair diesel equipment preferred
• Able to handle sensitive and confidential files, documentation and situations
• Demonstrate ability in working with standard office machines including, but not limited to, fax, copy machine, printers and label makers
• Highly motivated, able to be a team player and work independently
• Excellent interpersonal skills, friendly, helpful, customer service attitude
• Other duties as required.

Physical Requirements:

The essential functions of this position require the ability to:

• Sit for extended periods (up to 6–8 hours per day); frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces
• Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 25 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level
• Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact [e-mail]

Drug-free workplace:

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

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