Maintenance Admin & Payroll Coordinator

Westlake Chemical; Calvert City (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Westlake Chemical seeks an administrative/maintenance support person to handle records, planning, payroll reviews, and onboarding tasks. You will manage documentation, prepare KPI reports, and coordinate meetings while ensuring compliance and data accuracy.

The role supports outages and major projects in a fast-paced industrial environment. Qualifications include an associate degree in business or related field, strong MS Office skills, and experience with CMMS like SAP or Maximo;

Qualifications

• High school diploma required; associate degree preferred.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook, SharePoint).
• Strong organizational, communication, and recordkeeping skills.
• Experience with payroll, timekeeping, and maintenance documentation is a plus.

Responsibilities

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Skills

MS Office

Payroll processing

Recordkeeping

Time management

Education

Associate degree in business or related field

Tools

SAP

Maximo

Job description

Westlake Chemical seeks an administrative/maintenance support person to handle records, planning, payroll reviews, and onboarding tasks. You will manage documentation, prepare KPI reports, and coordinate meetings while ensuring compliance and data accuracy.

The role supports outages and major projects in a fast-paced industrial environment. Qualifications include an associate degree in business or related field, strong MS Office skills, and experience with CMMS like SAP or Maximo;