Maintenance Clerk

Westlake; Calvert City (KY); On-site; USD 38,000 - 56,000; Full time

Job summary

Westlake in Kentucky is seeking an Administrative/Payroll Support professional to provide essential clerical, technical, and organizational assistance for maintenance and payroll activities.

The role emphasizes compliance, safety, continuous improvement, and operational excellence, with responsibilities spanning records management, planning maintenance work, processing timecards, and supporting outages and major projects.

Qualifications

• High school diploma required; Associate degree preferred.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint.
• Strong organizational, communication, and recordkeeping skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Prior administrative, clerical, maintenance or industrial experience preferred.
• Experience processing payroll, maintaining timekeeping records, and supporting payroll administration preferred.
• Experience with CMMS such as SAP, Maximo, or equivalent preferred.

Responsibilities

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments; ensuring accurate and on-time submission.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Skills

Multitasking

Communication

Organizational skills

Education

High school diploma

Associate degree in business or related field

Tools

Excel

Word

Outlook

SharePoint

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples’ lives through our products and presence in the communities in which we operate.

Provide administrative, technical, and organizational support for maintenance and payroll activities, ensuring compliance and accurate documentation, while maintaining a strong commitment to safety, continuous improvement, and operational excellence.

Essential Duties:

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments; ensuring accurate and on-time submission.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Minimum Qualifications:

High school diploma required; Associate degree in business or related field, preferred

Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint

Strong organizational, communication, and recordkeeping skills

Ability to manage multiple priorities while maintaining accuracy and attention to detail

Prior administrative, clerical, maintenance or industrial experience, preferred

Experience processing payroll, maintaining timekeeping records, and supporting payroll administration, preferred

Experience with computerized maintenance management systems (CMMS) such as SAP, Maximo, or equivalent, preferred.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.