Maintenance Clerk

Westlake Management Services, Inc.; Calvert City (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Westlake Chemical seeks an administrative/maintenance support person to handle records, planning, payroll reviews, and onboarding tasks. You will manage documentation, prepare KPI reports, and coordinate meetings while ensuring compliance and data accuracy.

The role supports outages and major projects in a fast-paced industrial environment. Qualifications include an associate degree in business or related field, strong MS Office skills, and experience with CMMS like SAP or Maximo;

Qualifications

• High school diploma required; associate degree preferred.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook, SharePoint).
• Strong organizational, communication, and recordkeeping skills.
• Experience with payroll, timekeeping, and maintenance documentation is a plus.

Responsibilities

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Skills

MS Office

Payroll processing

Recordkeeping

Time management

Education

Associate degree in business or related field

Tools

SAP

Maximo

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate. Provide administrative, technical, and organizational support for maintenance and payroll activities, ensuring compliance and accurate documentation, while maintaining a strong commitment to safety, continuous improvement, and operational excellence.

Essential Duties

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments; ensuring accurate and on-time submission.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Minimum Qualifications

• High school diploma required;
• Associate degree in business or related field, preferred
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint
• Strong organizational, communication, and recordkeeping skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Prior administrative, clerical, maintenance or industrial experience, preferred
• Experience processing payroll, maintaining timekeeping records, and supporting payroll administration, preferred
• Experience with computerized maintenance management systems (CMMS) such as SAP, Maximo, or equivalent, preferred

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.

Westlake is a global manufacturer and supplier of materials and innovative products that enhance life every day. Headquartered in Houston, with operations in Asia, Europe and North America, we provide the building blocks for vital solutions - from housing and construction, to packaging and healthcare, to automotive and consumer. For more information, visit the company's web site at www.westlake.com. Westlake (NYSE: WLK) is a global diversified industrial company that manufactures and supplies essential products that enhance the daily lives of people around the globe. Our products, now under a One Westlake brand, supply the necessary building blocks for everyday products across housing and infrastructure, packaging and healthcare, and automotive and consumer goods. Consumers gain the benefits of materials Westlake produces in products such as food packaging, medical devices, soaps and detergents, car interiors, fashion, toys, shoes, furniture, electronics, siding, stone veneer, windows, outdoor living, roofing, and pipe & fittings. Westlake is proud to contribute to driving a sustainable future through the creation of essential products that are Enhancing Your Life Every Day®.