Mailroom Process Team Lead

ViziRecruiter,LLC.; Tampa (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

ViziRecruiter, LLC. is seeking a Team Lead in Tampa, Florida, to provide guidance, mentoring, and management of daily functions for direct reports. The ideal candidate has a High School degree, two years of supervisory experience, and strong leadership and communication skills. You will be responsible for maintaining quality assurance, managing client requests, and providing exceptional customer service while adhering to company policies and procedures.

Qualifications

• A minimum of two years supervisory experience preferred.
• Effective communication skills are essential.
• Proficiency in Microsoft Office at an intermediate level preferred.

Responsibilities

• Provide guidance and mentoring to direct reports.
• Manage daily functions and workflow of direct reports.
• Conduct file reviews and provide feedback to management.

Skills

Effective communication

Strong leadership skills

Ability to multi-task and maintain organization

Education

High School degree or equivalent

Tools

Microsoft Office

Job description

Introduction

Are you tired of the working "normal" jobs?
Would you like to learn a new skill?
Are you ready to collaborate with industry experts in the field and make a difference?

If you answered yes to any of these, your future may lie below.

Overview

While upholding department and company policies, the Team Lead provides guidance, mentoring and training to direct reports while managing daily functions and workflows to meet business needs.

Responsibilities

• Provide guidance, mentoring and development to direct reports and ensure company policies and procedures are adhered
• Manage the daily functions and workflow of direct reports through distribution of a balanced workload to meet established performance goals
• Run and analyze production and productivity reports to assist in the management of workflow and identify trends, issues and areas for development
• Serve as first point of escalation on challenging files, files over timeline, and customer concerns,
• Conduct file reviews and run quality assurance checks providing feedback to direct reports and management
• Track and monitor client requests to identify trends and develop solutions and ensure quality
• Provide exceptional customer service; know and ensure client specifics are being met
• Assist in development of KPI’s and ensure goals are met
• Partner with management in maintaining a consistent, fair approach on matters related to team coaching and development management and ensure personnel administrative processes are aligned with company practices (e.g. creation and delivery of annual and interim performance evaluations, appropriately manage identified development opportunities and corrective action, payroll changes and accounting for PTO and vacation time)
• Identify and partner in the establishment of best practices related to unit of business
• Partner with management team in the interviewing, recruiting and review processes
• Maintain employee confidentiality at all times, sharing only on a needs to know basis
• Demonstrate proficiency in ProVest terminology
• Demonstrate the ability to prioritize and keep accurate records
• Understand and maintain client nuances & customer preferences

Other Duties & Responsibilities

• Provide coverage for identified management staff in their absence
• Provide production coverage when necessary

Requirements

• High School degree or equivalent
• A minimum of two years supervisory experience preferred
• Effective communication
• Strong leadership skills
• Ability to multi-task and maintain organization
• Knowledge of Rules of Civil Procedure related to states managed under the role
• Microsoft Office experience intermediate level preferred

Attendance Requirements

Due to the nature of the ProVest, LLC’s needs, regular and reliable attendance is required. Individuals must be able to work at least a 40 hour work week, Monday through Friday, and be available as situations arise requiring extended hours.

Physical Demands & Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee is occasionally required to walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.