Mailroom Operations Specialist I

Wings Credit Union; Colorado Springs (CO); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Life Insurance

Short Term and Long Term Disability

Tuition Reimbursement

Job summary

Wings Credit Union in Colorado Springs seeks a Mail Operations Clerk to handle inbound mail from USPS, FedEx, and UPS, scanning payments, and routing items to the correct departments to support daily credit union workflows.

You will maintain logs, assist with outbound mail, ensure proper postage, and help with document indexing while upholding security and BSA requirements. A high school diploma is required; Colorado driver’s license and OSHA 10 within 90 days are also expected.

Qualifications

• High School Diploma or GED required.
• 1+ years mail processing experience preferred.
• Knowledge of USPS, FedEx, and UPS shipping methods.
• Proficient with Microsoft Office and mail systems.
• Valid Colorado driver’s license at hire.
• OSHA 10 certification or ability to obtain within 90 days.

Responsibilities

• Receive, sort, and distribute inbound mail and packages from major couriers.
• Scan and route payments for processing by Electronic Banking.
• Index mail to appropriate departments and maintain central master file.
• Maintain logs of mail items and inbound documents for audit purposes.
• Coordinate distribution of canceled checks per Indirect Lending guidance.
• Prepare and distribute insurance notices to relevant parties.

Skills

Attention to detail

Time management

Organization

Communication skills

Independent judgment

Education

High School Diploma/G.E.D. or equivalent

Tools

Microsoft Office

Mail processing equipment

Job description

Ent Credit Union and Wings Credit Union joined forces in January 2026. This merger means more opportunities, expanded resources, and a shared commitment to delivering exceptional member service. Together, we become more - empowering members, communities, and teams through a bold, unified future. Both organizations bring a strong legacy of member satisfaction, operational excellence, financial stability, and community impact. Recognized locally and nationally as best-in-class financial institutions and employers of choice, each is known for its commitment to financial well-being and philanthropic leadership. Join us during this transformative time and be part of shaping the future of banking! To learn more about the merger, click here .

Job Description

The purpose of this position is to support the credit union's daily workflows in regard to receiving, scanning, documenting, and distributing incoming checks and paperwork from various courier services. The mail operations team also plays a pivotal role in the collection and distribution of both member and internal communications and supply needs.

Essential Functions

• Collect, receive, sort, and distribute inbound mail and packages from USPS, FedEx, UPS, and other courier services, ensuring accurate and timely delivery to the appropriate departments.
• Scan and route incoming payments through the Remit software system for processing by the Electronic Banking team, providing additional information and support as needed to ensure accurate processing.
• Scan and index incoming mail to the appropriate department shared files while maintaining a centralized master file for internal control and audit purposes.
• Maintain accurate logs of trackable mail items, CAS Team inbound documents, foreign mail, and other designated correspondence.
• Coordinate the distribution of canceled warranty checks in both paper and electronic formats to the appropriate business units, following guidance from the Indirect Lending department.
• Prepare and distribute insurance notices to Allied in a timely manner, ensuring all required documentation and non-negotiable items are included and properly reviewed.
• Research and assist with locating misplaced mail and documents by reviewing master files and tracking records.
• Support business units in reconciling check totals and resolving discrepancies to ensure accuracy and timely processing.
• Collect and process outbound mail, packages, and interoffice correspondence from internal departments.
• Ensure proper postage, packaging, and labeling of outbound mail and shipments in accordance with USPS, FedEx, UPS, and other carrier requirements, and coordinate delivery to designated shipping locations.
• Prepare, package, and distribute interoffice correspondence in a timely and cost-effective manner according to established distribution schedules and shipping procedures.
• Process returned statements and correspondence by scanning documents into designated systems and routing information for member outreach and contact information updates.
• Support Purchasing and Supply operations and serve as a backup for other departmental functions as needed to ensure business continuity.
• Maintain and distribute reports related to mail processing expenses, allocating costs accurately to the appropriate cost centers.
• Maintain the confidentiality, security, and integrity of member, employee, and organizational information while handling physical and electronic documents in accordance with established policies and regulatory requirements.
• Maintain compliance with all applicable regulations and organizational policies, including remaining knowledgeable of and adhering to Bank Secrecy Act (BSA) requirements.

Qualifications

Minimum Formal Qualifications for this Position:

• REQUIRED:High School Diploma/G.E.D. or equivalent
• PREFERRED:1+ years' mail processing experience, preferred.

Technical or Specialized Knowledge/Skills:

• Knowledge of postal and shipping regulations, to include USPS, FEDEX, and UPS shipping methods.
• Understanding of regional demographics and postal codes.
• Experience using computerized mail processing equipment.
• Excellent accuracy, time management, and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to learn and perform other tasks within the department as needed.
• Skilled in the use of Microsoft Office applications, technical mail processing and supply systems, and other software applications relative to the Support Services function.
• Ability to perform basic math.
• Demonstrate excellent resourcefulness and the ability to exercise independent judgment.
• Strong time management and task prioritization skills.

Certifications Required:

• REQUIRED:A valid Colorado driver's license with an acceptable driving history, upon hire
• REQUIRED: OSHA 10-hour certification or ability to obtain certification,within 90 Days of hire

Additional Information

PAY RANGE: $18 to $21/hour (S10), plus 7% annual target bonus.

Final compensation for this position will be determined by various factors such as relevant work experience, specific skills and competencies, education, certifications, location and internal pay equity.

BENEFITS:

• Generous 401(k) match
• 401k Discretionary Profit Sharing
• Health Insurance
• Vision Insurance
• Life Insurance
• Short Term and Long Term Disability
• Health Savings Account with company contribution
• Employee Assistance Program
• Paid Vacation, Sick, Floating Holidays and Volunteer Time Off
• Paid Holidays
• Tuition Reimbursement

We anticipate this position to close on 09/22/2026.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.