Mailroom Clerk - Irving TX

Nippon Sanso Matheson, Inc.; Irving (TX); Presencial; USD 32.000 - 36.000; Jornada completa

Descripción de la vacante

Nippon Sanso Matheson, Inc. is seeking a detail‑oriented mailroom/document specialist to manage incoming/outgoing mail, scanning into Kofax and Onbase, and supporting accounts payable tasks. The role requires accuracy, strong MS Office skills, and the ability to handle vendor setup changes.

Responsibilities include processing PODs and AP invoices, assisting with Concur, and ensuring proper documentation. A high school diploma and good communication skills are essential.

Formación

• Office support experience required or preferred.
• Familiarity with mailroom/mail handling and document processing.
• Proficient in MS Word and Excel and able to type accurately.

Responsabilidades

• Process incoming and outgoing mail.
• Scan documents into Kofax and Onbase.
• Assist with vendor setup and changes.
• Handle expense reports and Concur onboarding.
• Prepare and scan PODs and AP invoices.
• Support AP tasks and field tasks as assigned.

Conocimientos

Typing 50 wpm

Ten-key by touch

Hot keys

MS Office

Written and verbal communication

Organization skills

Customer service

Quick learner

Self-motivated

Educación

High School Diploma or GED

Herramientas

Kofax

Onbase

Concur

Paymode

Excel

Word

Descripción del empleo

JOB SUMMARY

This role is responsible for processing and distribution ofall incoming and outgoing mail. Thisrole is responsible for working on incoming mail to scan into Kofax andOnbase.

Essential Functions

• Backup for Vendor Setup – all new vendors and changes to existing vendors –Document Control Specialist role primarily responsible
• Credit Applications – prepare and provide to vendors with appropriate signatures as needed.
• Responsible for working the expense report help email and setup employees in Concur
• Prepare and Scan POD’s
• Prepare and Scan AP Invoices
• Backup to monitor Paymode mailbox and make updates to vendor file – Backup to Document Control Specialist
• Process Incoming and Outgoing Office Mail
• Release POD’s scanned in the field
• Document Control Specialist – Backup for on all assigned duties during vacations, breaks, sick days, etc.
• Work in Onbase as assigned
• Receptionist – 1st Backup on all assigned duties during vacations, breaks, sick days, etc.
• Other tasks as assigned by supervisor
• Other AP department assistance tasks and projects
• Work in Kofax, Quality Control and Validation as assigned
• Typing minimum 50 wpm
• Ten key by touch
• Knowledge of hot key based systems

Required for All Jobs

• Performsother duties as assigned
• Complieswith all policies and standards
• Experiencelevel of average/above average with Microsoft Office Products (including Wordand Excel skills)
• Professionalwritten and verbal communication skills
• HighSchool Graduate (or GED)
• QuickLearner and Self-Motivator
• OrganizationSkills
• CustomerService Experience

QUALIFICATIONS

Work Experience 1-3 years EntryLevel

Knowledge, Skills and Abilities

Experience as a mailroom clerk, preferred however notrequired. Written and verbal communication skills. Customer Service. Excel andWord skills. Organization skills (good time management). Quick Learner. Self Motivator. Special Projects

PHYSICAL DEMANDS/WORKING CONDITIONS

• Stationary Position - Frequently
• Move/Traverse - Frequently
• Stationary Position/Seated - Frequently
• Transport/Lifting - Frequently
• Transport/Carrying - Frequently
• Exerting Force/Pushing - Frequently
• Exerting Force/Pulling - Frequently
• Ascend/Descend - Frequently
• Balancing - Rarely
• Position Self/Stooping - Frequently
• Position Self/Kneeling - Rarely
• Position Self/Crouching - Rarely
• Position Self/Crawling - Rarely
• Reaching - Frequently
• Handling - Frequently
• Grasping - Frequently
• Feeling - Frequently
• Communicate/Talking - Frequently
• Communicate/Hearing - Frequently
• Repetitive Motions - Frequently
• Coordination - Rarely

Pay Range of $23-$26 per hour

The Company is an Equal OpportunityEmployer that complies with the laws and regulations set forth underEEOC.. All qualified applicants willreceive consideration for employment without regard to race, color, religion,sex, sexual orientation, gender identity, national origin, disability orprotected veteran status. EOE AAM/F/VET/Disability