Mailroom and Distribution Clerk

The MCS Group, Inc; Los Angeles (CA); On-site; USD 37,000 - 52,000; Full time

Job summary

The MCS Group, Inc is hiring a detail‑oriented mailroom clerk to handle daily mail services in our Los Angeles facility. You will sort, deliver, image, code and post mail in accordance with client requirements and internal policies.

This full‑time role runs Monday through Friday. Ideal candidates will have a high school diploma, at least two years of records management experience, strong Microsoft Office skills, and a solid understanding of USPS mailing regulations.

Qualifications

• Two years related experience in records management preferred.
• Knowledge of arithmetic, English and grammar obtained through high school education.
• Accuracy in checking, posting, counting, and operation of office equipment such as computer terminals, calculating machine, postage machine and copy machine.
• Excellent oral and written communication skills with strong people skills.
• Strong knowledge of Microsoft Office (Excel, Word).
• Strong knowledge of USPS mailing regulations.
• Strong clients focus and ability to interact with clients at all levels.
• Ability to meet deadlines and prioritize work.

Responsibilities

• Picks up mail from USPS Post Office or receives mail via courier.
• Sorts all incoming USPS and interoffice mail.
• Research all mystery mail and redirects to appropriate department.
• Opens and extracts mail according to client policy and processes.
• Images specified departmental mail and electronic processes via coding or directs into client document management system.
• Logs all incoming certified mail.
• Delivers mail throughout the facility.
• Maintains all production logs and accurately tracks mail volumes.

Skills

Communication skills

Microsoft Office

USPS mailing regulations

Client focus

Deadline prioritization

Attention to detail

Education

High school diploma or equivalent

Tools

Citrix platform

Google Apps

MS Office Suite

Job description

We are hiring for a mailroom clerk! We are looking for someone who can perform the daily mail services tasks outlined in the MCS contract with the client. These tasks may include sorting and delivering mail, mail imaging and coding, and posting mail. This is a full time, Monday-Friday position and if the below responsibilities seem like a good fit for you,

Essential Duties and Responsibilities

• Picks up mail from USPS Post Office or receives mail via courier.
• Sorts all incoming USPS and interoffice mail.
• Research all mystery mail and redirects to appropriate department.
• Opens and extracts mail according to client policy and processes.
• Images specified departmental mail and electronic processes via coding or directs into client document management system.
• Logs all incoming certified mail.
• Delivers mail throughout the facility.
• Maintains all production logs and accurately tracks mail volumes.
• Logs and verifies all outgoing certified mail.
• May Deliver certified mail and other outgoing mail to the US Post Office
• Receives all incoming packages and ensures barcode tracking.
• Processing packages
• Provides routine maintenance on all mail and document imaging equipment.
• Performs other duties as assigned.

Qualifications & Experience

• Knowledge of arithmetic, English and grammar obtained through high school education.
• Two (2) years related experience in records management preferred.
• Accuracy in checking, posting, counting, and operation of office equipment such as computer terminals, calculating machine, postage machine and copy machine.
• Excellent oral and written communication skills with strong people skills.
• Strong knowledge of Microsoft Office (Excel, Word).
• Strong knowledge of USPS mailing regulations.
• Strong clients focus and ability to interact with clients at all levels.
• Ability to meet deadlines and prioritize work.

Education Requirements

• High school diploma or equivalent

Physical Demands

Physical Requirements:

While performing the duties of this job, the employee is frequently required to do the following:

• Moves about intermittently during the workday.
• Remains sitting performing office duties throughout the workday.
• Remains at a computer terminal performing computer work throughout the workday.
• May lift medium to heavy objects short distances.
• Walks and pushes loaded utility cart intermittently during the day.
• Must be able to work with all staff to ensure the standards of MCS are met.
• Attitude-Presents self to customers with appropriate attitude.
• Privacy-Respects customer privacy.
• Maintains a secure and trusting work environment.
• Appearance--Maintains an appropriate professional appearance [Abides by MCS Dress Standards].

Equipment Software

• Must have working knowledge of computers, scanners, and copiers.
• Proficiency in MS Office and Google Apps
• Proficient in MS Suite
• Familiar with Citrix platform

Occupational Health and Safety

Employees are responsible and accountable for:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety.
• Identification and reporting of health and safety risks, accidents, incidents, injuries, and property damage at the workplace.
• Correct utilization of appropriate personal protective equipment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.