Mailroom & Administrative Clerk (Entry-Level)

The Rawlings Group; La Grange (KY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Volunteer Days

Health, vision, dental coverage

401(k) plan with company match

Tuition Reimbursement

Life insurance

Short-term disability

Parental leave

Remote and hybrid work options

Job summary

Machinify seeks an Administrative Clerk to support day-to-day mailroom operations in a full-time, in-person role in Kentucky. You will process mail, organize scanned documents, manage certified outgoing mail, and log shipments.

Proficiency with Microsoft Office and strong attention to detail are essential. You will also operate mailroom equipment, maintain confidentiality, and collaborate with multiple departments while adhering to company policies and safety guidelines.

Qualifications

• 0-1 years of experience in an entry-level position.
• Working knowledge of or ability to learn to use office equipment including copiers and printers, fax machines, and phone systems.
• Familiarity with Microsoft Office Products.
• Very strong attention to detail and organizational skills.
• Professional written and verbal communication skills.
• Possesses excellent skills in verbal and written communication.
• Must maintain confidential information.
• Demonstrates integrity and honesty in all aspects of job performance.
• Maintains a professional demeanor in all communications.
• Must be able to push and pull a mail cart.
• Lift up to 30lbs.

Responsibilities

• Processes all incoming and outgoing mail.
• Manually monitor email folders and prepare documents to be scanned.
• Scans documents for all departments.
• Prepare outgoing certified mail.
• Log items arriving with tracking number (FEDEX, UPS) into Excel.
• Operates mailroom machinery, including postage machine, copiers, telephone and voicemail systems, and computers.
• Picks up and delivers mail to departments within the office.

Skills

Attention to detail

Organizational skills

Professional communication

Integrity and honesty

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Machinify seeks an Administrative Clerk to support day-to-day mailroom operations in a full-time, in-person role in Kentucky. You will process mail, organize scanned documents, manage certified outgoing mail, and log shipments.

Proficiency with Microsoft Office and strong attention to detail are essential. You will also operate mailroom equipment, maintain confidentiality, and collaborate with multiple departments while adhering to company policies and safety guidelines.