Mail Room Coordinator

Graybar; Chesterfield (MO); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Rx benefit

Life Insurance

401(k) with company match

Paid Vacation & Sick Days

Educational Reimbursement

Job summary

Graybar is seeking a Mail Room Coordinator to ensure all equipment and supplies are in operating condition and to perform daily Mail Room duties, including processing payroll and AP checks for distribution.

You will sort, file, pick up and deliver interoffice mail, manage postage, train staff, and maintain inventory of postage supplies, with lifting up to 70 pounds. Standard hours Mon–Fri 8am–5pm.

Qualifications

• 2+ years Mail Room experience preferred.
• High school diploma or GED preferred.
• Ability to lift and move up to 70 pounds without assistance.
• Experience with general office equipment and postage machines.
• Knowledge of basic postal regulations and Microsoft Office.
• Organizational, listening and follow-up skills.
• Reading and mathematical abilities and ability to work with minimal supervision.

Responsibilities

• Assist with sorting, filing, pick-up and delivery of interoffice mail and notices.
• Process and distribute payroll and AP checks under payroll guidance.
• Maintain postage records and inventory of postage supplies.
• Train Mail Room personnel on routing mail and postage requirements.
• Account for postage and conduct semiannual envelope stock inventory.

Skills

Mail room experience

Postage regulations

Microsoft Office

Organizational skills

Active listening

Follow-up

Reading skills

Mathematical skills

Lift 70 pounds

Education

High school diploma or GED

Tools

Folding and inserting machinery

Postage machines

Personal computers

Job description

Make a difference.

As a Mail Room Coordinator, you will ensure all necessary equipment and supplies are in operating condition. You will perform daily functions of the Mail Room, and process all payroll and AP checks for distribution.

In This Role You Will

• Assist with the sorting, filing, pick-up and delivery of interoffice mail, incoming mail, and notices; ensure proper methods of packing parcels, and determine best and proper shipping methods; physically lift, move, and transport packages to post office if necessary; trace/track all lost shipments
• Process and distribute payroll and AP checks under the guidance of a payroll person
• Maintain postage records for metered postage; keep inventory of certified cards, custom forms, and UPS stickers
• Train Mail Room personnel on all branch and district locations, efficient routing of mail, use of scale on postage machine, proper postage requirements for domestic and foreign mail, use of folding and inserting machine
• Account for postage, and advise in a timely manner of need for additional postage, and conduct semiannual inventory of envelope stock

What You Bring To The Table

• 2+ years Mail Room experience preferred
• High school diploma or GED preferred
• Ability to lift and move up to 70 pounds without assistance, as well as walk, bend, twist, squat, stoop, sit and stand for extended periods of time
• Experience with general office equipment, postage machines, personal computers, folding and inserting machinery
• Knowledge of basic postal regulations
• Knowledge of Microsoft Office
• Organizational, active listening, and follow-up skills
• Reading and mathematical skills
• Ability to work under minimum supervision

Shift and Hours: Monday - Friday; 8 am to 5 pm

Compensation Details

The expected starting rate of pay for this position is $20.00 per hour, with compensation subject to increase based on experience.

The Value Of Graybar

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business.

We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled