Branch Administrator

Graybar Electric Company, Inc.; Tampa (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Life Insurance

401(k) with company match

Paid Vacation & Sick Days

Paid Holidays

Job summary

Graybar Electric Company, Inc. is hiring a Branch Administrator to perform administrative and clerical tasks and assist with resolving local service issues.

You will handle billing, PODs, credits, LIV workflow resolution, and daily/weekly/monthly reporting to support branch operations. Bring a High School education with 1 year of experience minimum; 2+ years preferred, and proficiency in MS Word, Excel, Outlook and SAP.

Qualifications

• High School education required; 1 year experience minimum.
• 2+ years experience preferred.
• Experience with MS Word, Excel, Outlook and SAP.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes.
• Investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports.
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits.
• Implement and participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location.
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records.
• Participate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions.

Skills

MS Word

Excel

Outlook

Data entry

Organizational skills

Multi-tasking

Tools

SAP

Job description

Make a difference. As a Branch Administrator, you will perform administrative and clerical activities and assist with the resolution of local service issues.

In this role you will:

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes.
• Investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports.
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits.
• Implement and participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location.
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records.
• Participate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions.

What you bring to the table:

• High School education 1 year experience required, 2+ years experience preferred.
• Experience with MS Word, Excel, Outlook and SAP.
• Strong data entry and organizational skills.
• Ability to multi-task while providing detailed, accurate information to various teams/functions across the organization.
• Ability to interface with all levels of employees and management.

Work Shift and Hours: Monday - Friday, 7:30am - 4:30pm

Compensation Details: The expected pay rate for this position is starting at $18.00 - $22.00 per hour depending on experience.

The Value of Graybar:

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan!

Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business. We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team. That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled

Graybar, a Fortune 500 company, specializes in supply chain management services, and is a leading North American distributor of high quality components, equipment, and materials. We serve the construction market, the commercial, institutional, and government (CIG) market, and the industrial and utility markets. Graybar products and services support new construction, infrastructure updates, building renovation, facility maintenance, repair and operations, and original equipment manufacturing.