Mail Processing Assistant

Gallagher; Mechanicsburg (Cumberland County); On-site; Confidential; Full time

Benefits offered by this job

Competitive pay

Benefits package

Career development

Collaborative culture

Global/local impact

Job summary

Gallagher in Mechanicsburg is seeking an entry-level Mail Processing Assistant to support daily document processing, file handling, and privacy-compliant workflows. This on-site role offers hands-on administrative exposure, learning opportunities with mail software, and a chance to contribute to efficient office operations.

No advanced technical experience required; reliability and attention to detail are valued assets.

Qualifications

• High school diploma or GED required.
• 1 year transferrable office experience.
• Excellent written, verbal, and mathematical skills.
• Familiar with Word and Excel.

Responsibilities

• Monitor and manage requests received through Outlook email.
• Review documents to ensure recipients are included.
• Verify information for accuracy and compliance.
• Identify potential privacy concerns and ensure proper processing.
• Generate cover sheets and prepare files for processing via mail software.
• Upload and organize electronic files in the processing system.
• Move, save, and manage files across folders in Windows.
• Complete repetitive tasks with high accuracy and attention to detail.
• Follow established procedures and quality standards.

Skills

Attention to detail

Independent worker

Reliable

Strong work ethic

Education

High school diploma or GED

Tools

Microsoft Outlook

Windows

Excel

Word

Job description

Introduction
Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview
Are you detail-oriented, organized, and comfortable using a computer? We're looking for a Mail Processing Assistant to join our team in Mechanicsburg. This is an excellent opportunity for someone seeking an entry-level role where they can build professional office experience, develop administrative skills, and make a direct impact on daily operations.
No advanced technical experience is required. If you're dependable, enjoy working with computers, and take pride in producing accurate work, we'd love to hear from you!

Pay: $18.00 per hour, Benefits start Day 1

Location: Mechanicsburg, PA (fully onsite)

Schedule: 8-hr shift Monday-Friday between 8:00 AM-6:00 PM

How You'll Make An Impact
As a Mail Processing Assistant, you'll work in a fast-paced office environment managing electronic document requests and preparing them for processing and distribution.

Responsibilities include:

• Monitor and manage requests received through Outlook email.
• Review documents to ensure all appropriate recipients are included.
• Verify information for accuracy and compliance.
• Help identify potential privacy concerns and ensure documents are processed correctly.
• Generate cover sheets and prepare files for processing through specialized mail software.
• Upload and organize electronic files within the processing system.
• Move, save, and manage files across folders in Windows.
• Complete repetitive tasks with a high level of accuracy and attention to detail.
• Follow established procedures and quality standards.

About You

What We're Looking For

• Basic computer proficiency, including Microsoft Outlook and Windows.
• Ability to move and organize electronic files and folders.
• Strong attention to detail and accuracy.
• Comfortable performing repetitive tasks while maintaining quality standards.
• Ability to follow processes and work independently.
• Reliable attendance and strong work ethic.

Required: High school diploma or GED and a minimum of 1 year transferrable work experience within an office environment. Ability to pass any required licensing exams within three attempts. Excellent written, verbal and mathematic skills. Working knowledge of current PC software such as Word and Excel. Familiar with medical terminology.

Compensation And Benefits

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)