Mail Processing Assistant

Arthur J. Gallagher & Co. (AJG); Mechanicsburg (Cumberland County); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Competitive pay

Benefits and growth opportunities

Collaborative culture

Job summary

Gallagher is hiring a Mail Processing Assistant in Mechanicsburg, PA. This entry-level position offers on-site work with an 8-hour shift Mon-Fri between 8:00 AM and 6:00 PM.

The role emphasizes accuracy, attention to detail, and the ability to handle repetitive tasks in a clerical setting. Responsibilities include managing Outlook email requests, verifying document details, and preparing files for processing with specialized mail software.

Qualifications

• High school diploma or GED required.
• Entry-level role; no advanced technical experience needed.
• Must be proficient with basic PC software (Word/Excel) and Outlook.

Responsibilities

• Monitor Outlook for email requests and manage incoming tasks.
• Review documents for accuracy and ensure recipients are correct.
• Verify information for accuracy and compliance.
• Prepare files for processing and generate cover sheets.
• Upload and organize electronic files in the processing system.
• Maintain file organization across Windows folders.
• Perform repetitive tasks with high accuracy and attention to detail.
• Follow established procedures and quality standards.

Skills

Attention to detail

Independent work

Reliability

Basic computer proficiency

Outlook

Windows

Word

Excel

Education

High school diploma or GED

Tools

Outlook

Windows

Word

Excel

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

Are you detail-oriented, organized, and comfortable using a computer? We're looking for a Mail Processing Assistant to join our team in Mechanicsburg. This is an excellent opportunity for someone seeking an entry-level role where they can build professional office experience, develop administrative skills, and make a direct impact on daily operations.

No advanced technical experience is required. If you're dependable, enjoy working with computers, and take pride in producing accurate work, we'd love to hear from you!

Pay: $18.00 per hour, Benefits start Day 1
Location: Mechanicsburg, PA (fully onsite)
Schedule: 8-hr shift Monday-Friday between 8:00 AM-6:00 PM

How you'll make an impact

As a Mail Processing Assistant, you'll work in a fast-paced office environment managing electronic document requests and preparing them for processing and distribution.

Responsibilities include:

• Monitor and manage requests received through Outlook email.
• Review documents to ensure all appropriate recipients are included.
• Verify information for accuracy and compliance.
• Help identify potential privacy concerns and ensure documents are processed correctly.
• Generate cover sheets and prepare files for processing through specialized mail software.
• Upload and organize electronic files within the processing system.
• Move, save, and manage files across folders in Windows.
• Complete repetitive tasks with a high level of accuracy and attention to detail.
• Follow established procedures and quality standards.

About You

What We're Looking For

• Basic computer proficiency, including Microsoft Outlook and Windows.
• Ability to move and organize electronic files and folders.
• Strong attention to detail and accuracy.
• Comfortable performing repetitive tasks while maintaining quality standards.
• Ability to follow processes and work independently.
• Reliable attendance and strong work ethic.

Required: High school diploma or GED and a minimum of 1 year transferrable work experience within an office environment. Ability to pass any required licensing exams within three attempts. Excellent written, verbal and mathematic skills. Working knowledge of current PC software such as Word and Excel. Familiar with medical terminology.

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)