Mail Operations Leader: Process & Distribution Strategy

Data-Mail,-Inc; Windsor (CT); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive Pay Rates

401K Matching Program

Opportunities for Overtime

Vacation and Paid Time Off

Weekly Pay

Job summary

Data-Mail in Windsor, CT is seeking a Mail Processing Manager to oversee strategic planning, organize, process, and distribute finished mail, ensuring efficiency.

You will lead the mail-processing group, coordinate with post office staff and outsource partners, manage postage accounting and billing audits, and drive cost reductions.

The role requires a four-year degree and 7–10 years supervisory experience; you will mentor staff and report to upper management.

Qualifications

• Four-year college degree plus 7–10 years supervisory experience in mail processing.
• Experience directing mail-processing, warehousing and distribution operations.
• Strong knowledge of postal regulations and fee structures.
• Excellent written and verbal communication.

Responsibilities

• Plan, organize and direct the overall activities of the mail-processing group to ensure maximum operating efficiency and cost effectiveness in the processing, warehousing and distribution of finished mail.
• Provide strategic insight to ensure mail processing enhances the company’s future growth and competitive advantage.
• Keep current with industry technological trends that may enhance the operations and/or profitability of the company.
• Manage the logistics of moving outbound mail with Consolidator for dropship, Commingle, and/or between outsource partners and Data-Mail, working with production control and the warehouse.
• Manage, through clerical and supervisory staff, the daily mail schedule and distribution. Ensure all mail is processed on the requested date and mail that is “on hold” is properly controlled.
• Manage, through supervisory staff, the flow, locating, staging and loading of mail. Ensure meetings with count takers to review mail-processing requirements and with post office staff to review trailer requirements.
• Generate the daily mail schedule and maintain ongoing accurate updates during the shift.
• Manage the generation of accurate mailing statements.
• Audit all billing from Consolidator and Commingle, as required.
• Ensure department is represented at daily production meetings for planning purposes. Meet with second shift to communicate status of mail. Ensure active communication occurs between 2 nd and 3 rd shift on schedule and priorities. Communicate the daily requirements to each of the three shifts dock personnel, mail processing clerks and postal clerks

Skills

Communication skills

Organizational skills

Postal regulations knowledge

Computers

Leadership abilities

Education

Four-year college degree

Job description

Data-Mail in Windsor, CT is seeking a Mail Processing Manager to oversee strategic planning, organize, process, and distribute finished mail, ensuring efficiency.

You will lead the mail-processing group, coordinate with post office staff and outsource partners, manage postage accounting and billing audits, and drive cost reductions.

The role requires a four-year degree and 7–10 years supervisory experience; you will mentor staff and report to upper management.