Mail Legal Specialist

Weltman, Weinberg & Reis Co., LPA; Cincinnati (OH); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

PTO 16 days annually

9 paid holidays

Medical, Rx, Dental, Vision, 401(k)

Job summary

Weltman, Weinberg & Reis Co., LPA is seeking a Mail Legal Specialist to manage incoming mail, data entry, and front desk duties. The role requires accuracy, organization, and reliability in a busy office environment.

You will review documents, enter data, and support internal clients while also covering front desk tasks as needed. Candidates should be self-motivated with strong attention to detail and be willing to perform a variety of clerical duties.

Qualifications

• High school diploma or GED required.
• 1 year of relevant mailroom/processing experience preferred.
• Must have valid driver's license and good driving record.
• Ability to lift up to 50 pounds and type 35 wpm.
• May require OT or on-call availability and background/drug screen.

Responsibilities

• Receives, reviews, and sorts incoming mail.
• Interprets and enters data electronically.
• Follows up with internal clients to resolve questions or missing data.
• Files or routes source documents after entry.
• Processes and scans checks.
• Performs other clerical duties and photocopying.
• Provides front desk coverage as needed.
• Completes required training for the position.
• Maintains regular and predictable attendance.
• Other duties as assigned.

Skills

Typing 35 wpm

Data entry

Attention to detail

Organizational skills

Front desk support

Education

High School Diploma or GED

Job description

The primary responsibilities of the Mail Legal Specialist include reviewing and sorting mailed documents, categorizing information, and entering data into designated systems. Our new specialist will also be asked to cover the front desk coverage from time to time including greeting visitors, and taking incoming calls as needed. If you are self-motivated, organized, and have strong attention to detail we invite you to read on.

Responsibilities

• Receives, reviews, and sorts incoming mail.
• Interprets and enters data electronically.
• Follows up with internal clients to resolve questions, inconsistencies, or missing data.
• Files or routes source documents after entry.
• Processes and scans checks.
• Performs other clerical duties, which may include photocopying, filing, and collating.
• Provides coverage for the front desk as needed.
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

Minimum Requirements

• High school diploma or general education degree (GED).
• 1 year relevant experience working in a mailroom, stockroom or processing department preferred.
• A valid state driver's license and an acceptable driving record is required.
• Ability to lift and/or move supply deliveries and packages weighing up to 50 pounds.
• Ability to type a minimum of 35 words per minute for accurate data entry skills.
• Basic knowledge of buildings and grounds maintenance techniques in order to assess and resolve reported issues.
• May need to be available for OT or on call (minimally).
• Must be able to pass a detailed background check and drug screen

The Schedule

8:00am - 4:30pm Monday through Friday

Compensation And Benefits

• The expected compensation is $19.48/hour
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the Firm
• Employee Perks available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• On site "Bistro To Go" vending and fresh foods available
• Free parking
• Free onsite fitness center for all employees

Physical And Mental Demands

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

Work Environment

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement:

Weltman is an equal opportunity employer.

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