Mail Clerk

City of Kirkland; Kirkland (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Kirkland is seeking a dependable Mail Processing Clerk to manage mail operations for multiple departments. You will sort inbound mail, assist with UPS and USPS shipments, and provide courier services for official documents and Council materials.

Responsibilities include maintaining postage accounts, ordering supplies, delivering to city locations, and helping prepare the mail center budget. A valid Washington driver’s license and basic computer skills are required; prior mail

Qualifications

• Ability to read and interpret addresses sufficiently to accurately sort and distribute materials.
• Must maintain records of postage accounts.
• Strong communication with City staff and the public.
• Basic computer literacy; Word, Excel, e-mail and Internet preferred.
• Ability to multitask and work with a variety of people.

Responsibilities

• Major contact for all mail related questions and interpreting USPS regulations.
• Retrieve, sort and distribute all incoming mail and assist with shipments and special handling USPS packages.
• Provide courier services for documents, Council materials and other items as assigned by supervisor.
• Distribute freight shipments and newspapers.
• Maintain and balance records of postage accounts and prepare statistical reports.
• Maintain mailroom supplies and purchase quantities; manage mail center budget.

Skills

Mail handling

Record keeping

Address reading

Communication

Computer literacy

Tools

Word

Excel

Email

Job description

Provide mail processing and courier services for all City departments.

Essential Responsibilities

• Major contact for all mail related questions. Interprets and applies all United States Postal Service regulations
• Retrieve, sort and distribute all incoming mail; assist departments in preparing business reply mailings and UPS shipments, certified mailings, and special handling USPS packages.
• Provide courier services for document recording, delivery of City Council materials and other items as assigned by supervisor.
• Distribute freight shipments and newspapers.
• Maintain and balance records of postage accounts, order mailroom supplies and prepares statistical reports.
• Maintain and balance mailroom credit card account, process bills from contract mailing services.
• Inventory paper supplies and provide purchasing with order quantities.
• Maintain paper supplies at all City photocopiers and offsite locations from inventories.
• Maintain supply of envelopes, letterhead, requisitions, and other forms.
• Fuel and schedule maintenance of Mail Services vehicle.
• Maintains mail services procedures.
• Deliver to off-site locations: Fire Stations, North Kirkland Community Center, Municipal Court, Maintenance Center, Rose Hill Water District Building and 505 Market Street.
• Prepare and manage mail center budget.

Peripheral Responsibilities

• Schedule maintenance on mailroom equipment.
• Prepare bills for payment.
• With USPS employees, access information via Web, and interpret United States Postal Publications and requirements for various types of mailings.
• Other Special Projects as assigned.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and innovation.

We also invest in you!

Competitive Wages

We strive to maintaincompetitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of ouremployees.

Awesome benefits

The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs

To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development

The City of Kirkland believes in developing its employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

• Ability to read and interpret addresses sufficiently to accurately sort and distribute materials.
• Ability to maintain records of postage accounts.
• Ability to anticipate needs of others and communicate in a courteous manner with City staff and the public.
• Basic computer literacy and experience using a personal computer (Word, Excel, e-mail and Internet preferred).
• Ability to work with a variety of people and manage multiple tasks.
• Ability to read and understand procedures. Must be able to provide instructions and directions to individuals.
• Ability to communicate effectively, both orally and in written form.
• Ability to work independently and maintain confidentiality of materials handled.
• Ability to read maps to determine address locations and driving directions.

Minimum Qualifications

• Ability to safely operate a van or passenger vehicle.
• Must possess a valid Washington State driver's license.
• Prior experience with mail handling preferred.

Working Conditions

• Ability to move items weighing up to 50 pounds on a daily basis (i.e., boxes of mail, boxes of paper, and odd-sized packages).
• Ability to fuel vehicles.
• Ability to stand for long periods of time and climb stairs regularly.

Position requires a resume and cover letter noting how you meet the minimum qualifications for consideration of application. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled with first review of applicants by 15th day of posting.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf at 711.

Final candidates for this position will be required to successfully complete a background check, consistent with applicable law.