Mail Ballots Central Scan Supervisor

Chester-County-of-Pennsylvania; Westtown (Chester County); On-site; USD 55,000 - 75,000; Full time

Job summary

Chester County, Pennsylvania seeks a Mail Ballots/Central Scan Supervisor to ensure accurate mail-in/absentee ballot implementation and distribution. You will supervise Central Scan processes, troubleshoot issues, and support the Director and Deputy Director as needed.

The role includes coordinating central scan operations, organizing mail-in/absentee ballot tasks, and providing timely reports to the Elections Department to support informed decisions.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Minimum 3 years of general office experience.
• Proficient with MS Office suite; Word/Excel/PowerPoint/Access/Outlook.
• Strong time management and organizational abilities.
• Ability to lead and work within a team; effective communicator.
• Valid driver’s license.

Responsibilities

• Coordinate and supervise central scan operations.
• Assist in organizing mail-in/absentee ballot operations and meet deadlines.
• Compile reports, graphs, tables, and records for the department.
• Collaborate with Elections Supervisor for continuity of operations.
• Provide timely reports to Voter Services for decisions.
• Serve as point of contact for visitors and vendors.
• Collaborate with other departments to ensure efficiency.
• Maintain databases and data integrity.
• Cross-train on other hardware/software roles.
• Perform other duties and special projects as assigned.

Skills

Time management

Organizational skills

Team leadership

Communication skills

Problem solving

Interpersonal skills

Express ideas clearly

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

PowerPoint

Access

Outlook

Internet

Job description

The Mail Ballots/Central Scan Supervisor is responsible for ensuring accurate mail-in/absentee ballot implementation and distribution, supervising and troubleshooting Central Scan processes and resolving issues and provide support to the Director and Deputy Director as needed.

• Coordinate and supervise central scan operations.
• Assist in supervising and organizing mail-in/absentee ballot operations, maintaining integrity in the election process and ensuring that all mandated deadlines are met.
• Compile information and format reports, graphs, tables, records and other sources of information as needed by the department.
• Collaborate with Elections Supervisor for continuity of operations.
• Provide Voter Services management with reports and information as requested and on a timely basis to ensure that appropriate decisions can be made.
• Serve as a point of contact for visitors and vendors requesting information.
• Collaborate with other departments as needed to ensure efficient and effective organization of central scan operations.
• Maintain various databases and ensure integrity of information.
• Become cross-trained on other hardware/software job functions.
• Perform other duties, tasks and special projects, as assigned.

Qualifications / Requirements:

• Bachelor’s degree program from an accredited college or university, or combination of education and experience.
• Minimum of 3 years of general office experience.
• Intermediate to Advanced computer knowledge and skills
• Must haveexcellent time managment skills.
• Strong organizational skills
• Ability to handle and resolve recurring problems.
• Strong ability to manage, lead and work within a team structure.
• Must have a valid driver’s license.
• Strong interpersonal and direct communication skills.
• Ability to express ideas succinctly.

Preferred Skills, Knowledge & Experience:

• Strong professional ethics
• Ability to follow office protocols.
• Advanced organization and coordination skills.
• Ability to work independetly with minimal supervision
• Flexibility
• Ability to establish priorities.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate to advanced Word skills
• Intermediate to advanced Excel skills
• Intermediate to advanced PowerPoint skills
• Intermediate to advanced Access skills
• Intermediate to advanced Outlook skills (Email and Calendar)
• Intermediate internet skills (for research purposes