SSS V - Tech Unit Support

Chester-County-of-Pennsylvania; Westtown (Chester County); On-site; USD 42,000 - 54,000; Full time

Job summary

SSS V is seeking an organized administrative assistant to support their department with strong typing, computer skills, and attention to detail.

You will handle voter registration support, assist with research for projects, answer phone inquiries, assist customers at the counter, and provide general office functions including scheduling, reports, and minute-taking. A GED or high school diploma and 1 year of office experience are required.

Qualifications

• High School Diploma or GED required.

Responsibilities

• Provide support for voter registration and election process.

Skills

Typing 55 wpm

Verbal and written communication

Interpersonal skills

Teamwork

Flexibility

Grammar and spelling

Education

High School Diploma or GED

Associate's degree in Office Administration

Tools

Microsoft Office

Word

Excel

Access

PowerPoint

Outlook

Internet research

Job description

The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills.

• Provide support for the voter registration and election process.
• Research information for special projects.
• Handle phone inquiries.
• Assist customers at counter.
• Provide administrative support (arrange meetings, scheduling, create reports, handle correspondence, research, etc.).
• Receptionist or back-up receptionist duties (answer phones, make outgoing calls, direct calls, greet visitors).
• Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
• Clerical duties (fax, copy, print, etc.).
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Maintain supplies.
• Filing (pull files, re-file, maintain records).
• Take minutes of meetings, transcribe and distribute to appropriate parties.
• Perform special projects, as assigned.
• Perform other duties, tasks and office functions, as determined (e.g., attend conferences and meetings, facilitate meetings, etc.).

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Minimum of one year of general office experience.
• Intermediate skills in using a personal computer and various software packages
• Excellent verbal and written communication skills.
• Strong typing skills (minimum of 55 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong interpersonal skills.
• Proficiency in grammar and spelling.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• This position may require a general understanding of human resource guidelines.
• Ability to work as part of a team.
• Flexibility.
• Ability to interface effectively with all levels of county management.

Preferred Skills, Knowledge & Experience:

• Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• At least two years of customer service experience.
• Ability to establish priorities and carry tasks to completion.
• Excellent ability to handle and resolve recurring problems.
• Ability to multi-task.
• Ability to use all office equipment.
• Accurate and detail oriented.
• Excellent time management and organizational skills.
• Strong knowledge of county policies and procedure.
• General knowledge of registration and election laws a plus.
• Ability to read a map a plus.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate to Advanced Microsoft Office skills
• Intermediate to Advanced Word skills
• Intermediate to Advanced Excel skills
• Intermediate to Advanced Access skills
• Intermediate to Advanced PowerPoint skills
• Basic to Intermediate Microsoft Outlook skills (Email and Calendar)
• Basic skills to use the Internet for research purposes