M&A Procure-to-Pay Integration Manager

Swoon; San Francisco (CA); On-site; USD 190,000 - 240,000; Full time

Job summary

Swoon is seeking a senior procurement integration lead to own supplier integration plans, coordinate cutovers, and manage AP reconciliation and supplier risk across the enterprise. You will partner with Sourcing, Legal, and Accounting to execute seamless transitions for retained suppliers and to ensure compliant, auditable processes.

The role requires 6+ years in P2P/AP operations with M&A integration experience, strong Excel and data-analysis skills, and experience with Oracle Fusion/Zip.

Qualifications

• 6+ years in P2P/AP operations with hands-on M&A integration or carve-out experience.
• Deep working knowledge of ERP/P2P systems (Oracle Fusion, Zip) or equivalents.
• Proven supplier master hygiene and banking/tax validation; strong 2/3-way match, accruals, payment calendars.
• Familiarity with corporate card programs and T&E policy administration (issuance, deactivation, reimbursements).
• SOX-ready controls, audit trails, least-privilege access, segregation of duties.

Responsibilities

• Own the integration plan for target-company suppliers, coordinating with business owners and tracking milestones and blockers.
• Coordinate contract cutovers for retained suppliers, including amendments, renewals, and deadlines.
• Coordinate supplier risk checks with TPRM and incorporate risk into onboarding and cutover plans.
• Lead cancellation and offboarding of non-mover suppliers with cross-functional teams.
• Lead AP reconciliation across ledgers, defining cutover and payment reroute plans.
• Stand up and manage a unified supplier integration and reconciliation tracker with source-of-truth links and SLAs.

Skills

M&A integration

Stakeholder mgmt

SOX controls

Excel / data analysis

AI for data analysis

Executive communication

Tools

Oracle Fusion

Zip

Job description

• Own the integration plan for all target-company suppliers, from a complete supplier inventory through transition or exit; coordinate decisions with business owners, track milestones and dependencies, and escape blockers as Procurement’s central point of
• coordination.
• Partner with Sourcing and Legal to coordinate contract cutovers for retained suppliers, including required amendments or assignments, renewal and notice deadlines, and supplier communications.
• Work with TPRM to coordinate supplier risk checks, track required remediation and approvals, and incorporate risk requirements into onboarding and cutover plans.
• Coordinate cancellation and offboarding of suppliers that will not move over, working with Sourcing, Legal, AP, and business owners on notices, outstanding obligations, final payments, and operational shutdowns.
• Lead AP reconciliation across ledgers: open items, historical invoices, credits, and accruals; define cutover and payment reroute plans.
• Execute corporate card transition: deactivate non-retained cards, issue new cards to retained staff, coordinate travel cancellations/clawbacks, and manage dispute/refund workflows.
• Stand up and manage a unified supplier integration and reconciliation tracker with clear source of-truth links (Zip/Oracle), owners, and SLAs; track supplier decisions, contract cutovers, risk checks, cancellations, and operational handoffs.
• Design and enforce exception workflows (e.g., banking changes, tax status, large historical items), ensuring auditable approvals and SoD.
• Partner with Accounting, Strategic Finance, T&E Admins, Tax, and Security to validate mappings, journals, and close dependencies.
• Improve intake forms, validations, and automation triggers in Zip/Oracle; document SOPs and handover materials.
• Provide crisp weekly status to leadership with metrics, risks, and mitigations.

Required Skills & Experience

• 6+ years in P2P/AP operations with hands‑on M&A integration or carve‑out experience.
• Deep working knowledge of Oracle Fusion and/or Zip, or an equivalent ERP/P2P system
• Proven supplier master hygiene and banking/tax validation experience; strong grasp of 2/3‑way match, accruals, payment calendars.
• Familiarity with corporate card programs and T&E policy administration (issuance, deactivation, disputes, reimbursements).
• Controls mindset: SOX‑ready documentation, audit trails, least‑privilege access, and segregation of duties.
• Advanced Sheets/Excel skills (reconciliations, lookups, pivots) and comfort with data imports/exports.
• Experience using AI for data analysis, program management, and/or supplier/stakeholder communications
• Clear, executive‑level communication and structured stakeholder management, with the ability to lead cross‑functional Procurement integration and engage operational teams to resolve dependencies.

Preferred Skills

• Experience with Navan (or Concur) and Oracle Fusion integrations.
• Understanding of global tax and supplier onboarding nuances (VAT/GST, 1099,
• W-8/W-9).

Success Measures

• Supplier integration: Every target‑company supplier has a documented transition or exit decision, owner, and completion status; required contract cutovers, TPRM checks, cancellations, and operational handoffs are completed against the agreed integration plan.
• AP reconciliation: >99% of scoped open items cleared; zero duplicate payments; clean audit trail of journals and approvals.
• Vendor master hygiene: 98% active suppliers validated; duplicate rate <0.5%; all banking/tax changes fully auditable.
• Card transition: 100% non‑retained cards deactivated within 2 business days; 100% issuance to retained staff within 5 business days; no material fraud incidents.
• Cutover readiness: Payment reroutes and supplier notifications completed 10 business days before first consolidated pay run.
• Enablement & docs: Complete SOPs, playbooks, and handover package accepted by Accounting and Procurement; automation triggers live with measured reduction in exceptions.