Finance - AP and Supplier Specialist

Colonial Group; Atlanta (GA); On-site; USD 48,000 - 68,000; Full time

Job summary

Colonial Group is seeking a detail-oriented Accounts Payable & Supplier Specialist to join our Finance team. This role will manage the full AP cycle, maintain supplier data, and support general accounting and internal controls in a fast-paced environment.

The ideal candidate has 2+ years in AP/General Accounting, strong Excel skills, and experience with ERP systems and OCR tools. Collaboration with internal teams and external suppliers is essential to succeed.

Qualifications

• 2+ years of experience in Accounts Payable, Supplier Maintenance, or General Accounting roles.
• Proficient in Microsoft Excel (pivot tables, lookups, data analysis).
• Experience with large ERP systems and OCR tools.

Responsibilities

• Manage the end-to-end AP process from invoice submission to payment processing and reconciliation.
• Maintain and update supplier records in the ERP system, including new vendor setup and banking information updates.
• Support general accounting activities and internal controls across GL accounts, purchases, and related processes.

Skills

Excel (pivot tables, lookups, data分析)

ERP systems

OCR tools

Attention to detail

Communication

Tools

ERP system(s)

OCR tools

Job description

We are seeking a detail-oriented and proactive Accounts Payable & Supplier Specialist to join our Finance team. This dual-role position is responsible for managing the full accounts payable cycle and maintaining accurate supplier data, while also supporting general accounting functions and internal controls. The ideal candidate thrives in fast-paced environments, demonstrates strong analytical and organizational skills, and is confident interacting with internal teams and external suppliers.

Responsibilities

• Accounts Payable
  • Manage the end-to-end AP process — from supplier service delivery and invoice submission to payment processing and reconciliation.
  • Verify invoice accuracy, ensure proper coding, and process payments in accordance with supplier terms.
  • Reconcile supplier statements to confirm all invoices are accounted for and paid correctly.
  • Collaborate with internal departments to resolve invoice discrepancies or payment issues within established SLAs.
  • Support process improvement initiatives to enhance efficiency and accuracy in AP workflows.
• Supplier Maintenance
  • Maintain and update supplier records in the ERP system, including new vendor setup, address and contact changes, and banking information updates.
  • Perform supplier data validation, including direct calls to verify banking and contact details prior to releasing payments.
  • Ensure compliance with company policies, internal controls, and regulatory requirements regarding supplier information.
  • Partner with cross-functional teams to maintain accurate supplier master data and support audit requests as needed.
• General Accounting & Controls
  • Plan, organize, and coordinate activities of the general accounting function to ensure accurate and timely recording and reporting of financial results.
  • Manage day-to-day operations of general ledger accounts, including accounts payable and purchases.
  • Implement and monitor internal controls, including procurement approvals, inventory testing (counts and obsolescence), and disbursement oversight (petty cash, local bank accounts).
  • Ensure data accuracy and consistency across all accounting functions.
  • Maintain current and accurate accounting records and documentation.
  • Manage accounting systems and implement enhancements to support business growth and expansion.
  • Perform special projects and ad hoc responsibilities as assigned.
  • Develop and maintain strong, collaborative relationships with functional and departmental leaders.
  • Uphold all standards of performance and adhere to the company’s code of ethics.

Qualifications

• 2+ years of experience in Accounts Payable, Supplier Maintenance, or General Accounting roles.
• Proficient in Microsoft Excel (pivot tables, lookups, data analysis).
• Experience with large ERP systems and OCR tools.
• Strong understanding of the AP process from invoice receipt to reconciliation.
• Exceptional attention to detail and organizational skills with the ability to multitask and meet tight deadlines.
• Excellent communication skills; comfortable engaging with internal stakeholders and external suppliers.
• Demonstrated ability to identify and implement process improvements.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.