Luxury Residential Project Coordinator | Elite Construction

I-Grace; New York (NY); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid time off

Professional development opportunities

Life insurance

Legal Plan

Identity & Fraud benefits

Pet Solution benefits

Employee referral bonus

Employee Assistance Program

Home & Auto discounts

Job summary

I-Grace is seeking a Project Coordinator for its Services & Small Projects team in Long Island City to support Project Managers across all phases of construction. This role emphasizes organization, communication, and meticulous document control.

The successful candidate will handle contracts, budgets, billing, and subcontractor coordination, ensuring timely communication and accurate records within a luxury residential setting.

Qualifications

• Bachelor's degree in Construction Management, Architecture, Engineering, or related field.
• 2–4 years of experience in project coordination or construction administration.
• Familiarity with construction processes and strong communication skills.

Responsibilities

• Provide administrative and operational support to Project Managers and Assistant Project Managers.
• Assist with preparing contracts, change orders, project budgets, and billing documentation.
• Process subcontractor invoices, purchase orders, and waivers of lien.
• Maintain organized project files (digital and hard copy) and ensure documentation accuracy.
• Support project meetings through note-taking, report preparation, and tracking of key deliverables.
• Maintain and update logs for RFIs, submittals, drawings, and samples.
• Review subcontractor insurance certificates and track expirations.
• Coordinate with subcontractors, vendors, and internal teams to ensure timely communication and workflow.
• Assist with close-out deliverables, including Owner's Manuals, warranties, and turnover packages.

Skills

Organization

Scheduling

Time management

Reading comprehension

Communication

Education

Bachelors in Construction Management

Bachelors in Architecture

Bachelors in Engineering

Tools

Sage 300/Timberline

Procore

Microsoft Office (Outlook, Excel, Word)

Job description

I-Grace is seeking a Project Coordinator for its Services & Small Projects team in Long Island City to support Project Managers across all phases of construction. This role emphasizes organization, communication, and meticulous document control.

The successful candidate will handle contracts, budgets, billing, and subcontractor coordination, ensuring timely communication and accurate records within a luxury residential setting.