Luxury Real Estate Operations Executive Assistant

Sumsion Real Estate

Provo (UT)

On-site

USD 65,000 - 75,000

Full time

8 days ago

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Benefits offered by this job

Health, dental, vision reimbursement

Retirement plan with 3% employer match

14 days of paid time off

8 holidays

Utah real estate license paid in full

Extracurricular development support

Job summary

Sumsion Real Estate in Provo, UT seeks a highly organized Executive Assistant to support day-to-day operations across luxury residential, new construction, land development, and commercial real estate. You will coordinate showings, closings, and marketing efforts, ensuring deadlines are met and client communications stay timely.

The role emphasizes being proactive, detail-oriented, and tech-savvy, with 1–2 years of real estate experience preferred but not required.

Qualifications

Real estate experience (1–2 years) ideal but not required.
Sharp, dependable, resourceful, and eager to learn.
Ability to run point on day-to-day operations, coordination, and marketing execution.

Responsibilities

Manage calendars, appointments, and scheduling across showings, closings, and meetings.
Monitor and triage email and client communications to keep work moving.
Maintain client and transaction databases (Notion, GoHighLevel CRM, Sisu).
Prioritize daily tasks and meet deadlines.
Prepare buyer and seller appointment packets and other client-facing documents.
Track contracts, deadlines, and documents from execution to closing using Sisu.
Coordinate with lenders, title companies, inspectors, and agents to keep transactions moving.
Draft and organize CMAs and property research.
Maintain up-to-date files for each active transaction.
Schedule and coordinate property showings.
Research properties and gather relevant information for buyers.
Prepare property books and materials for buyer meetings.
Set up customized property searches.
Research new listings and assist with listing documentation.
Coordinate photography, signage, and listing launch logistics.
Draft listing descriptions and communications for broker review.
Enter and manage MLS listings; ensure accuracy and completeness.
Publish and display listings on third-party sites.
Prepare weekly listing updates and client feedback summaries.
Support new construction walkthroughs and open houses.
Create marketing materials for listings, including social media and print collateral.
Support social media scheduling and content for listings and branding.
Collaborate on email newsletters and client communications.
Upload and organize property videos across platforms.
Develop property marketing plans and execute strategies.