Events Coordinator @NET-A-PORTER

LuxExperience; New York (NY); Hybrid; USD 60,000 - 73,000; Full time

Benefits offered by this job

401(k) plan

Staff discount

Medical, Dental and Vision insurance

Commuter benefit

Flexible spending

Job summary

NET-A-PORTER, part of LuxExperience, is seeking an Events Coordinator for North America based in New York, NY. This hybrid role combines in-office collaboration (4 days) with 1 day remote work to support a dynamic events calendar and client experiences.

The role reports to the Head of Communications & Public Relations. You will help plan and execute regional events, coordinate invitations, venues and vendors, and ensure flawless event execution from planning through post-event reporting.

Qualifications

• Excellent organizational and administrative skills required.
• Strong written and verbal communication abilities.
• Detail-oriented with ability to manage multiple priorities.
• Collaborative and proactive in a fast-paced environment.

Responsibilities

• Support planning and execution across the regional events calendar.
• Maintain event calendars, timelines, trackers, guest lists and documents.
• Coordinate invitations, RSVPs, guest communications and databases.
• Research venues, vendors, gifting options and production resources.
• Coordinate event materials, gifting, shipping and inventory.
• Assist with vendor communication, POs, invoices and expense tracking.
• Prepare briefing documents, schedules and run-of-show materials.
• Support on-site logistics, guest check-in and breakdown.
• Coordinate internal meetings and event-related admin.
• Maintain organized event files, photos and recaps.
• Support post-event reporting and reconciliation.
• Collaborate with PR, Marketing, Personal Shopping and other teams.

Skills

Organizational skills

Administrative skills

Communication skills

Attention to detail

Team collaboration

Flexibility

Tools

Microsoft Office

Google Workspace

Event tracking tools

Job description

NET-A-PORTER is the leading luxury fashion destination for women. The first digital platform of its kind, NET-A-PORTER has revolutionised the way women shop, delivering fashion, fine jewelry & watches and lifestyle collections to the world's most discerning women.

Today, NET-A-PORTER continues to own discovery, inspiration , exceptional curation, customer experience and engaging storytelling. NET-A-PORTER creates exclusive, personalised experiences for its EIPs (Extremely Important People), with dedicated Personal Shoppers and invitation-only moments. PORTER, the editorial voice of NET-A-PORTER, entertains and inspires women through daily content, and tells the stories of incredible women across the globe.

NET-A-PORTER is part of LuxExperience, the leading digital, multi-brand luxury group.

EVENTS COORDINATOR, NORTH AMERICA

Location : New York, NY

Reporting into: Head of Communications & Public Relations

Work Model: 4 days in office, 1 day remote

Besides a competitive salary, we can offer you:

• Salary of $66,300 annually
• A 401(k) plan that both you and the company contribute to
• A portal with an array of discounts on things like theme park and cinema tickets
• Our famous staff discount along with exclusive staff sales
• Medical, Dental and Vision insurance
• Commuter benefit and flexible spending

Role Overview

The Events Assistant / Coordinator provides administrative and logistical support to the North America Events team, helping deliver exceptional NET-A-PORTER brand, client, press, and partnership experiences.

Key Responsibilities

• Support the Events team with planning and execution across the regional events calendar.
• Maintain event calendars, timelines, trackers, guest lists, and planning documents.
• Coordinate invitations, RSVPs, guest communications, and event databases.
• Research venues, vendors, restaurants, gifting options, and production resources.
• Coordinate event materials, gifting, shipping, deliveries, and inventory.
• Assist with vendor communication, estimates, purchase orders, invoices, and expense tracking.
• Prepare event briefing documents, schedules, contact sheets, and run-of-show materials.
• Support event setup, guest check-in, on-site logistics, and breakdown.
• Coordinate internal meetings and event-related administrative requirements.
• Maintain organized event files, photographs, recaps, and documentation.
• Support post-event reporting and reconciliation.
• Collaborate with PR, Marketing, Personal Shopping, and other teams as needed.

Experience & Skills

• 1-3 years of events, fashion, luxury, communications, hospitality, or related experience; relevant internships considered.
• Excellent organizational and administrative skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office/Google Workspace and event tracking tools.
• Strong interest in luxury fashion, events, and client experiences.
• Collaborative, proactive, and comfortable working in a fast-paced environment.
• Flexibility to support evening and weekend events when required.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Entry levelWorkplace Type: Hybrid