Luxury Events Coordinator – Hybrid

LuxExperience; New York (NY); Hybrid; USD 60,000 - 73,000; Full time

Benefits offered by this job

401(k) plan

Staff discounts

Medical, Dental and Vision insurance

Commuter benefit

Flexible spending

Job summary

NET-A-PORTER in New York, NY is seeking an Events Assistant/Coordinator to support the North America events team, delivering exceptional brand, client, press, and partnership experiences.

The role requires 1–3 years in events or related fields, strong organisational skills, and proficiency with MS Office/Google Workspace. A hybrid work model with 4 days in the office and 1 day remote is offered with competitive benefits.

Qualifications

• 1–3 years of events, fashion, luxury, communications, hospitality, or related experience; relevant internships considered.
• Excellent organisational and administrative skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office/Google Workspace and event tracking tools.
• Strong interest in luxury fashion, events, and client experiences.
• Collaborative, proactive, and comfortable working in a fast-paced environment.
• Flexibility to support evening and weekend events when required.

Responsibilities

• Support the Events team with planning and execution across the regional events calendar.
• Maintain event calendars, timelines, trackers, guest lists, and planning documents.
• Coordinate invitations, RSVPs, guest communications, and event databases.
• Research venues, vendors, restaurants, gifting options, and production resources.
• Coordinate event materials, gifting, shipping, deliveries, and inventory.
• Assist with vendor communication, estimates, purchase orders, invoices, and expense tracking.
• Prepare event briefing documents, schedules, contact sheets, and run-of-show materials.
• Support event setup, guest check-in, on-site logistics, and breakdown.
• Coordinate internal meetings and event-related administrative requirements.
• Maintain organized event files, photographs, recaps, and documentation.
• Support post-event reporting and reconciliation.
• Collaborate with PR, Marketing, Personal Shopping, and other teams as needed.

Skills

Organisational skills

Attention to detail

Communication skills

Project coordination

Team collaboration

Flexibility

Tools

MS Office

Google Workspace

Event tracking tools

Job description

NET-A-PORTER in New York, NY is seeking an Events Assistant/Coordinator to support the North America events team, delivering exceptional brand, client, press, and partnership experiences.

The role requires 1–3 years in events or related fields, strong organisational skills, and proficiency with MS Office/Google Workspace. A hybrid work model with 4 days in the office and 1 day remote is offered with competitive benefits.