Luxury Events & Catering Coordinator

Jonathan Club; Santa Monica, Northern (CA, KY); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Jonathan Club in Santa Monica is seeking a Catering Coordinator to provide administrative and operational support to the Catering Department, ensuring smooth coordination of member and client events. You will manage proposals, contracts, and event data while coordinating with multiple departments to uphold service standards.

Ideal candidates have a bachelor’s degree or equivalent experience, strong communications, and proficiency with event software.

Qualifications

• Bachelor’s degree preferred; high school diploma or equivalent with a minimum of one year of relevant experience required.
• Prior experience in a private club, luxury hotel, or high-end catering environment strongly preferred.
• Proficiency in event management software (Tripleseat, Delphi, or similar) and Microsoft Office Suite.
• Exceptional attention to detail, organization, and time management skills.
• Ability to handle multiple priorities in a fast-paced, member-centric setting.
• Familiarity with food and beverage standards and upscale service practices.
• Excellent written and verbal communication skills in fluent English.

Responsibilities

• Answer and route calls to the Catering Office professionally and accurately; record and deliver messages promptly.
• Assign leads and accounts to the appropriate Sales or Catering Manager.
• Prepare, proofread, and distribute correspondence for assigned managers, ensuring 100% accuracy.
• Maintain organized and complete account files, including reports and related documentation.
• Navigate event software systems to input and update group information and run reports.
• Prepare proposals, contracts, and B.E.O.s accurately and in accordance with standards.
• Manage changes to B.E.O.s and communicate updates to departments.
• Compile, distribute, and update Daily and Weekly Event Sheets with the Catering team.
• Assist in site inspections for prospective and confirmed events.
• Liaise with Accounting on client billing as needed.
• Maintain office supplies and collateral materials; reorder as necessary.
• Coordinate with Banquet, Culinary, Engineering, Housekeeping, and other departments to ensure flawless execution.
• Communicate professionally with members, colleagues, vendors, and partners.

Skills

Attention to detail

Event management software

Excellent written and verbal English

Time management

Communication with members/vendors

Education

Bachelor’s degree preferred

High school diploma or equivalent with 1 year experience

Tools

Tripleseat

Delphi

Microsoft Office

Job description

Jonathan Club in Santa Monica is seeking a Catering Coordinator to provide administrative and operational support to the Catering Department, ensuring smooth coordination of member and client events. You will manage proposals, contracts, and event data while coordinating with multiple departments to uphold service standards.

Ideal candidates have a bachelor’s degree or equivalent experience, strong communications, and proficiency with event software.