Luxury Estate & Family Operations Lead

Sage-Haus; Aspen (CO); On-site; USD 62,000 - 69,000; Full time

Job summary

Sage-Haus seeks an Executive Family Assistant & Estate Manager to support a high-end Aspen household. The role oversees properties, staff, and vendor relationships, ensuring seamless operations across Aspen and seasonal Southampton visits.

The ideal candidate brings luxury estate management experience, strong organizational skills, discretion, and the ability to travel seasonally. On-site oversight is required with flexible support for travel and seasonal transitions.

Qualifications

• Experience in luxury property or estate management.
• Experience managing high-end residences and overseeing vendor relationships.
• Ability to travel seasonally (e.g., Southampton, NY during summer months).
• Maintain a smoke-free and fragrance-free environment.
• Reliable transportation.
• Must be authorized to work in the United States.

Responsibilities

• Vendor & Contractor Management: serve as primary contact for all vendors and service providers; schedule, oversee, and follow up on service appointments; solicit and present quotes; manage relationships with landscapers, pool service, irrigation, general contractors, and other vendors.
• Property Maintenance & Project Support: conduct weekly walk-throughs; support upcoming construction projects with note-taking and vendor research; manage seasonal transitions between Aspen and Southampton.
• Household Organization & Maintenance: maintain consistent organization of pantry, playroom, closets, and common areas; uphold easy-to-maintain systems.
• Meal Support: receive produce and groceries; prep ingredients; keep fridge and pantry stocked.
• Inventory & Errands: manage grocery runs, mail, FedEx, and miscellaneous errands; monitor and restock inventory.
• Vehicle Upkeep: keep family vehicles clean and fueled, especially before travel.
• Family Support: manage scheduling, calendar coordination, travel logistics; assist with gifting, event planning, and weekly recap communications.

Skills

Luxury property management

Project management

Private household operations

Vendor management

Staff coordination

Maintenance oversight

Construction coordination

Bilingual English/Spanish

Google Drive

Excel

Tools

Google Drive

Excel

Job description

Sage-Haus seeks an Executive Family Assistant & Estate Manager to support a high-end Aspen household. The role oversees properties, staff, and vendor relationships, ensuring seamless operations across Aspen and seasonal Southampton visits.

The ideal candidate brings luxury estate management experience, strong organizational skills, discretion, and the ability to travel seasonally. On-site oversight is required with flexible support for travel and seasonal transitions.