Luxury Condo Management Specialist

WhiteCap Search; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Whitecap Search is seeking a dedicated professional to join our team, focusing on managing luxury condominium properties and acting as a key liaison among owners, residents, boards, and vendors.

The role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning administrative, financial, and operational tasks within a luxury residential setting.

Qualifications

• Excellent verbal and written communication, professionalism, diplomacy, and customer service.
• Highly organized with strong attention to detail and the ability to multitask in a fast-paced environment.
• Experience supporting luxury residential properties and HOA/community associations is preferred.

Responsibilities

• Serve as liaison between condo owners, Board members, residents, vendors, and management teams, addressing inquiries promptly and diplomatically.
• Support day-to-day administration: owner communications, resident records, work orders, applications, alterations, violations, and move-in/out coordination.
• Assist with financial administration: owner billing inquiries, accounts receivable, invoices, vendor payments, budget tracking, reconciliations, and variance reporting.
• Prepare for and participate in Board/HOA meetings with property, financial, and operational updates and follow through on action items.
• Maintain organized, confidential property records, correspondence, reports, databases, and files.
• Coordinate with Resident/Property Managers, vendors, finance teams, engineers, and stakeholders to resolve issues and support smooth operations.

Skills

Communication

Organization

Multitasking

Problem solving

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Whitecap Search is seeking a dedicated professional to join our team, focusing on managing luxury condominium properties and acting as a key liaison among owners, residents, boards, and vendors.

The role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning administrative, financial, and operational tasks within a luxury residential setting.