Lutheran Urology Surgery Scheduler

Intermountain Healthcare; Wheat Ridge (CO); On-site; USD 26,000 - 39,000; Full time

Job summary

Intermountain Health is seeking an Enhanced Scheduler to manage the surgery schedule and patient registrations across Intermountain facilities. The role emphasizes a one-call schedule and registration flow, reviewing insurance benefits and pre-certifications, and acting as a liaison between offices and departments.

This on-site position supports a Monday–Friday schedule in Wheat Ridge, CO, with a strong focus on patient experience.

Qualifications

• High school diploma or equivalent required.
• Two years related healthcare scheduling experience preferred.
• Excellent customer service and communication skills.
• Proficient computer skills and attention to detail.

Responsibilities

• Maintain and coordinate surgery schedule.
• Register and schedule patient appointments.
• Review insurance, pre-certification and pre-operative tests.
• Prepare and verify demographic data and forms.
• Communicate surgery instructions to patients.
• Answer patient inquiries and coordinate with provider offices.
• Post payments and balance records.

Skills

Customer service

Communication

Computer skills

Team player

Education

High school diploma or equivalent

Job description

Job Description:The Enhanced Scheduler is responsible for registering and scheduling patients at Intermountain Healthcare facilities system-wide ensuring that processes and procedures exceed customer expectations. This position enhances the patient experience with one telephone call to schedule and register for services. The Enhanced Scheduler reviews insurance benefit information, estimated costs, and payment options with the patient. Also obtains or reviews all necessary demographic, clinical, procedural, and prep information with the patient or representative. This position also enhances the Provider experience by offering a single point of contact for the referring offices. The Enhanced Scheduler acts as a liaison between the physician office and facility departments across multiple service lines within the enterprise.ScheduleMonday thru Friday position no weekends, and we follow the same holidays as all IMH clinicsin person positionScope1.Maintains the surgery schedule, providing necessary information to patients andphysicians.2. Coordinates, registers and schedules appointments for patients according to availability.3. Conducts patient pre-certification on proper insurance approval for appointments and medical care.4. Ensures all pre-operative required tests needed prior to surgery, are scheduled and completed.5. Coordinates and ensures necessary equipment is ordered, room availability/scheduled, pre-surgery medication, etc. is arranged prior to scheduled procedure.6. Communicates detailed information and answers patients' questions regarding surgery preparation instructions, arrival / departure instructions relative to procedure.7. Schedules any necessary follow-up appointments, as directed by physicians.8. Receives and screens calls relating to problems that may arise due to date changes and any reasons for cancellation.9. Escalates non-routine issues to the practice manager or physician.10. Greets patients. Answers phones, takes messages, returns calls and provides needed information, while documenting all phone calls accurately and completely in the electronic medical record (EMR).11. Schedules patient appointments for visits, procedures, diagnostic tests, referrals and/or consultations.12. Registers patients. Confirms, enters, and/or updates all required demographic data on patient and guarantor on registration system. Follows procedures when identifying patients.13. Obtains copies of insurance card(s), forms of ID, and signature(s) on all required forms. Verify information on appropriate accounts to determine insurance coordination of benefits, pre-certification/prior-authorization. Complete the Medicare Secondary Payer (MSP) questionnaire when applicable. Verifies insurance to determine coordination of benefits and obtains authorization and/or referrals as required. Screens for non-covered services and waiver of liability (ABN) through automated screening at time of service.14. Informs self-pay patients of liability due and prepayment requirements. Prepare estimate of procedures, calculates advance payment requirements on previous or bad debt and current balances. Refer potentially eligible patients to financial counseling and/or contract eligibility vendor(s). Refer complex or non-compliant patient financial issues to Clinic Manager or Revenue Service Center.15. Collects patient payments and provides accurate receipt. Posts payments in system. Reconciles receipts with cash collected and complete required balancing forms. Documents patient account notes for all interactions/transactions.16. Maintains department and/or individual work queues and reports as required.17. Prepares medical records for patient appointments by compiling information from various sources to include authorizations and non-Epic documentation. Accurately scans medical records as required for Medical Group or specialty office.18. Promotes mission, vision, and values of SCL Health, and abides by service behavior standards.19. Performs other duties as assigned.Minimum QualificationsRequiredHigh school diploma or equivalent is requiredTwo (2) years related experience in a health care organization is requiredPreferredTo perform this job successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements list must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Regular attendance to perform work on site during regularly scheduled business hours or scheduled shifts is required2. Demonstrate understanding of health insurance, medical costs, medical terminology.3. Excellent customer skills, in person and via telephone.4. Strong communication skills.5. Proficient computer skills.6. Possess a strong work ethic and a high level of professionalism.7. A team player who handles multiple projects simultaneously in a fast paced environment.No Additional Description AvailableLocation:Lutheran ClinicWork City:Wheat RidgeWork State:ColoradoScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$19.41 - $28.14We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.All positions subject to close without notice.