Lumberyard Accounting & Admin Specialist – Detail‑Oriented

Hilltop Lumber Inc.; Minnesota; On-site; USD 38,000 - 52,000; Full time

Job summary

Hilltop Lumber Inc. in Minnesota is seeking a dependable Assistant Accounting & Administrative Assistant to support daily operations, maintain accurate records, and deliver courteous customer service.

This role ensures smooth accounting workflows and efficient administrative support across the team. You will handle accounts payable and receivable, process invoices, reconcile cash, and assist with month-end activities while contributing to organized filing and inventory processes.

Qualifications

• Experience with accounts payable and accounts receivable.
• Ability to process invoices and reconcile cash.
• Strong data-entry and numerical accuracy.
• Proven organization and time-management skills.

Responsibilities

• Enter and process accounts payable invoices.
• Enter and apply accounts receivable payments.
• Reconcile daily cash receipts to POS transactions.
• Assist with monthly billing and month-end accounting.
• Perform inventory adjustments.
• Process customer returns and credits.
• Receive purchase orders and inventory transfers.
• Answer and direct incoming phone calls.
• Maintain filing systems for invoices and records.
• Provide professional customer service and administrative support.
• Handle confidential information with discretion.
• Support management with office projects and daily tasks.
• Previous bookkeeping or accounting experience.
• Experience with AP/AR or inventory management.
• Experience in retail, construction, lumberyard, agriculture is a plus.

Skills

MS Office proficiency

Data entry accuracy

Order entry

Organizational skills

Independence

Communication skills

Prioritization

Confidentiality

Discrepancy resolution

Job description

Hilltop Lumber Inc. in Minnesota is seeking a dependable Assistant Accounting & Administrative Assistant to support daily operations, maintain accurate records, and deliver courteous customer service.

This role ensures smooth accounting workflows and efficient administrative support across the team. You will handle accounts payable and receivable, process invoices, reconcile cash, and assist with month-end activities while contributing to organized filing and inventory processes.