Lubricant Data & Inventory Specialist

Beaudry Oil; Elk River (MN); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

HSA plan

PTO

401(K)

Job summary

Beaudry Oil & Propane seeks a Lubricant Data & Inventory Specialist to maintain product and inventory data, review reports, monitor stock levels, and coordinate inventory needs for the Lubricants Department. You will assist customers, prepare quotes, and process orders to ensure timely fulfillment.

The ideal candidate is tech-savvy, detail-oriented, and skilled at using company systems and Excel to organize data and keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• One year of sales support, customer service, or inventory experience.
• Strong computer skills, including Microsoft Excel and Word.
• Ability to learn inventory, CRM, and order-processing systems.
• Strong communication, organization, and customer service skills.
• Attention to detail and accuracy with orders, records, and data.
• Lubricant or petroleum industry knowledge preferred.
• Current, valid driver license.

Responsibilities

• Serve as a primary point of contact for inbound lubricant customer calls, product inquiries, quotes, and orders.
• Prepare accurate quotes, confirm pricing and product availability, and follow up with customers.
• Process customer orders accurately and coordinate fulfillment with warehouse and delivery teams.
• Support the inside and outside sales teams by maintaining customer information, tracking requests, and communicating order updates.
• Monitor inventory levels, coordinate replenishment needs with purchasing, and warehouse personnel.
• Maintain accurate product, pricing, customer, and inventory data within company systems.
• Review sales and inventory reports to identify product usage trends, potential shortages, and slow-moving inventory.
• Assist with inventory counts, investigate discrepancies, and coordinate necessary corrections.
• Communicate product availability, lead times, backorders, and alternative options to customers and sales personnel.
• Use company software and Microsoft Excel to organize data, prepare reports, and support sales and inventory decisions.
• Identify opportunities to improve data accuracy, order processing, and inventory tracking.
• Develop a working knowledge of lubricant products to assist customers and recognize opportunities for additional sales.
• Perform other work-related duties as assigned.

Skills

Excel

Customer service

Communication

Organization

Attention to detail

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Excel

CRM systems

Order processing systems

Microsoft Word

Job description

Description

Job Type: Full-time 40+ Hours, Monday- Friday

Work Hours: 8:00a.m. - 4:30p.m

Pay Scale: $55,000–$80,000

Location: 630 Proctor Ave NW, Elk River, MN 55330

Beaudry Oil & Propane is seeking a Lubricant Data & Inventory Specialist to join our team. This position maintains accurate product and inventory data, reviews reports, monitors stock levels, and coordinates inventory needs for our Lubricants Department. The role also assists customers, prepares quotes, and processes orders to support timely and accurate fulfillment. The ideal candidate is tech-savvy, detail-oriented, and skilled at using company systems and Excel to organize data and keep operations running smoothly.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to, the following:

• Serve as a primary point of contact for inbound lubricant customer calls, product inquiries, quotes, and orders.
• Prepare accurate quotes, confirm pricing and product availability, and follow up with customers.
• Process customer orders accurately and coordinate fulfillment with warehouse and delivery teams.
• Support the inside and outside sales teams by maintaining customer information, tracking requests, and communicating order updates.
• Monitor inventory levels, coordinate replenishment needs with purchasing, and warehouse personnel.
• Maintain accurate product, pricing, customer, and inventory data within company systems.
• Review sales and inventory reports to identify product usage trends, potential shortages, and slow-moving inventory.
• Assist with inventory counts, investigate discrepancies, and coordinate necessary corrections.
• Communicate product availability, lead times, backorders, and alternative options to customers and sales personnel.
• Use company software and Microsoft Excel to organize data, prepare reports, and support sales and inventory decisions.
• Identify opportunities to improve data accuracy, order processing, and inventory tracking.
• Develop a working knowledge of lubricant products to assist customers and recognize opportunities for additional sales.
• Perform other work-related duties as assigned.

Requirements

• High school diploma or equivalent.
• One year of sales support, customer service, or inventory experience.
• Strong computer skills, including Microsoft Excel and Word.
• Ability to learn inventory, CRM, and order-processing systems.
• Strong communication, organization, and customer service skills.
• Attention to detail and accuracy with orders, records, and data.
• Ability to multitask and work independently or with a team.
• Lubricant or petroleum industry knowledge preferred.
• Current, valid driver license.

Physical Demands and Work Environment

The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee must frequently use hands or fingers, to handle or feel objects, tools, and controls. The employee is required to drive a car. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Benefits

Beaudry Oil & Propane takes pride in serving our employees. We do so by offering competitive pay and a comprehensive benefits package, including, but not limited to, medical, dental, vision, disability, HSA plans, PTO, and 401(K).

Beaudry Oil is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Salary Range: Pay Scale: $55,000–$80,000