Lubricant Data & Inventory Coordinator

Beaudry Oil; Elk River (MN); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

HSA plan

PTO

401(K)

Job summary

Beaudry Oil & Propane seeks a Lubricant Data & Inventory Specialist to maintain product and inventory data, review reports, monitor stock levels, and coordinate inventory needs for the Lubricants Department. You will assist customers, prepare quotes, and process orders to ensure timely fulfillment.

The ideal candidate is tech-savvy, detail-oriented, and skilled at using company systems and Excel to organize data and keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• One year of sales support, customer service, or inventory experience.
• Strong computer skills, including Microsoft Excel and Word.
• Ability to learn inventory, CRM, and order-processing systems.
• Strong communication, organization, and customer service skills.
• Attention to detail and accuracy with orders, records, and data.
• Lubricant or petroleum industry knowledge preferred.
• Current, valid driver license.

Responsibilities

• Serve as a primary point of contact for inbound lubricant customer calls, product inquiries, quotes, and orders.
• Prepare accurate quotes, confirm pricing and product availability, and follow up with customers.
• Process customer orders accurately and coordinate fulfillment with warehouse and delivery teams.
• Support the inside and outside sales teams by maintaining customer information, tracking requests, and communicating order updates.
• Monitor inventory levels, coordinate replenishment needs with purchasing, and warehouse personnel.
• Maintain accurate product, pricing, customer, and inventory data within company systems.
• Review sales and inventory reports to identify product usage trends, potential shortages, and slow-moving inventory.
• Assist with inventory counts, investigate discrepancies, and coordinate necessary corrections.
• Communicate product availability, lead times, backorders, and alternative options to customers and sales personnel.
• Use company software and Microsoft Excel to organize data, prepare reports, and support sales and inventory decisions.
• Identify opportunities to improve data accuracy, order processing, and inventory tracking.
• Develop a working knowledge of lubricant products to assist customers and recognize opportunities for additional sales.
• Perform other work-related duties as assigned.

Skills

Excel

Customer service

Communication

Organization

Attention to detail

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Excel

CRM systems

Order processing systems

Microsoft Word

Job description

Beaudry Oil & Propane seeks a Lubricant Data & Inventory Specialist to maintain product and inventory data, review reports, monitor stock levels, and coordinate inventory needs for the Lubricants Department. You will assist customers, prepare quotes, and process orders to ensure timely fulfillment.

The ideal candidate is tech-savvy, detail-oriented, and skilled at using company systems and Excel to organize data and keep operations running smoothly.